Accounting Clerk

Marmon Holdings, Inc.•Amarillo, TX

20d

About The Position

The Accounting Clerk performs core accounting functions for three company locations, each maintained on a separate general ledger. The position is primarily based at Amarillo Gear Service and reports to the Senior Accountant of Amarillo Gear Service. Responsibilities include maintaining assigned general ledger accounts through journal entries and reconciliations; managing accounts payable and accounts receivable; recording cash receipts and credit card payments; and processing intercompany activity. The role also supports inventory, audit and internal control processes, and assists the Senior Accountant with internal and external reporting requirements. The position prepares journal entries and reconciliations, supports month- and year-end close, processes invoices and payments, manages vendor records and 1099s, and handles customer receipts and collections. It also receives inventory into the ERP, tracks scrap activity, manages office supply inventory, audits travel reimbursements, and collaborates with accounting and other departments across the three locations.

Requirements

High school diploma required.
3–5 years of accounting experience, including accounts payable and accounts receivable.
Experience with general ledger transactions and account reconciliations.
Proficiency in Microsoft Office, primarily Excel and Word.
Extreme attention to detail and analytical thinking.
Ability to handle and prioritize multiple tasks and meet tight deadlines.
Good communication and organizational skills; ability to work as a team player.

Nice To Haves

Associate's or Bachelor's degree in Accounting or Business Administration.
Multi-ledger or intercompany experience.
ERP experience.
Cost and/or manufacturing accounting experience.

Responsibilities

Prepare and enter journal entries for each of the three general ledgers.
Prepare monthly account reconciliations by the second business day of the month.
Reconcile bank statements for each location, clearing checks, wires, and ACH transfers by the second business day of the month.
Clear checks on the unreconciled checks list that have been outstanding for more than 30 days.
Complete month-end processing of intercompany transactions between the three locations.
Assist with the year-end closing process.
Enter, process, and pay accounts payable, including weekly payments.
Use Nimbello to process invoices through OCR and workflow for posting in M2M; follow up with approvers and work with Purchasing to resolve invoices on hold in Nimbello and M2M.
Match invoices to purchasing and receiving documents to comply with three-way matching.
Ensure invoices are entered into M2M within one week of receipt and no later than month-end.
Reconcile vendor statements monthly.
Review and resolve the Received Not Invoiced report weekly, contacting vendors as needed, and ensure no item remains on the report longer than 30 days.
Obtain and retain new vendor information in accordance with company policy, and verify vendor setup and payment-information changes on TRS-100a forms.
Track 1099 vendors and prepare, submit, and send 1099s at the beginning of each year.
Maintain accounts payable files.
Enter, process, and collect accounts receivable.
Prepare daily cash receipts for bank and credit card receipts.
Process credit card payments and run weekly credit card payment reports.
Apply cash receipts and mark prepaid customer orders as paid when payment is received.
Pull customer credit reports and references, and report recommendations for terms to the Director of Finance.
Receive inventory into the ERP and release the list to the ship floor daily.
Track and enter scrap sales and inventory scrap transactions.
Manage office supply inventory.
Maintain internal control over financial processes and reporting, ensuring controls are understood and monitored, including through regular risk assessments.
Audit and track travel reimbursements.
Assist with audit preparation and provide supporting documentation.
Assist the Senior Accountant in meeting internal and external reporting requirements.
Collaborate with the accounting team and work with other departments across all three locations.
Perform other duties as assigned.