Accounting Clerk

IHG•Chicago, IL

25d•$28 - $31

About The Position

The Accounting Clerk performs payroll, accounts receivable, general cashier, accounts payable, and income audit duties. The role processes payroll and maintains payroll records; handles customer billing, payments, collections, and credit matters; manages cashier funds and deposits; processes invoices and disbursements; and analyzes and reconciles hotel revenue and related accounts. The position reports directly to the Assistant Director of Finance and interacts with hotel guests and visitors, vendors, repair personnel, employees, managers, and other departments. The role is responsible for maintaining accurate and confidential financial and employee records, resolving payroll and billing discrepancies, supporting financial reporting and reconciliations, and complying with applicable laws, company policies, and workplace health and safety requirements. Other duties and special projects may be assigned. The stated salary range is $28.23 to $30.59.

Requirements

Previous accounting experience.
Proficiency in Microsoft Word and Excel.
Ability to multitask and work as a team player.
Ability to maintain confidentiality of employee, guest, and hotel information.
Ability to use proper hotel phone etiquette and communicate with internal and external customers.
Ability to think clearly and quickly, make concise decisions, prioritize, organize, and follow up.
Ability to work well under pressure and meet deadlines.
Strong attention to detail.
Excellent organizational and communication skills.
Ability to maintain a positive and friendly image reflecting hotel standards.
Cultural awareness and sensitivity.

Responsibilities

Administer payroll policies and procedures and process payroll accurately and on time, including timekeeping, hours, gratuities, deductions, taxes, and adjustments.
Review timekeeping and payroll information, maintain employee payroll records, prepare payroll reports, resolve discrepancies and inquiries, and assist with payroll reconciliations, audits, and related general ledger and bank activities.
Coordinate with managers on timekeeping, approvals, payroll matters, labor meetings, and timekeeping system support.
Complete daily accounts receivable transfers; maintain A/R records; prepare and review invoices and billing; process payments and credit card corrections; and resolve guest billing inquiries and complaints.
Review accounts, credit balances, daily payments, returned checks, and billing discrepancies; collect overdue accounts; verify prospective customer creditworthiness; and coordinate group billing and credit matters.
Prepare and route refund documentation for review and approval, maintain credit policies, and coordinate potential write-offs with management.
Empty and verify cashier drop-box envelopes with a witness; count funds; prepare daily cashier summaries and bank deposits; handle foreign exchange, due backs, change, safe counts, petty cash, and cashier banks.
Maintain cashier bank contracts and records, conduct monthly employee bank audits, and prepare petty cash reimbursements for review.
Support accounts payable by setting up supplier records, reviewing invoice documentation, coding and posting invoices, researching discrepancies, processing disbursements and check requests, reconciling vendor statements, and maintaining payment files.
Process group commission payments and comply with credit card procurement and reconciliation requirements.
Analyze and balance revenue and taxes; check internal and external controls; generate reports; resolve reporting discrepancies; reconcile third-party charges, assets and liabilities, cash variances, and credit cards; and assist with month-end closing.
Attend required meetings and hotel training sessions, comply with workplace health and safety requirements, and perform other assigned duties and projects.