Accounting Clerk

BRIDGETON HOLDINGS GROUP•Miami, FL

5d•$23 - $25•Onsite

About The Position

The Accounting Clerk supports the hotel's day-to-day accounting operations, with primary responsibility for Accounts Payable and Accounts Receivable. The position ensures billing, collections, invoice processing, and account reconciliations are completed accurately and on time in accordance with company policies and GAAP. The clerk works with hotel departments, clients, vendors, and the Finance team to maintain accurate financial records and support month-end close and other accounting initiatives. The role prepares invoices and follows up on receivables, including billing large contracted airline accounts and corporate clients. It also reviews and codes vendor invoices, coordinates approvals, reconciles vendor statements, and supports timely payments. Additional duties include account reconciliations, closing activities, audits, reporting, documentation, and cross-training in other finance functions.

Requirements

At least three years of Accounts Payable and/or Accounts Receivable experience.
Working knowledge of general ledger accounting principles and standard accounting practices.
Strong attention to detail and ability to identify, investigate, and resolve discrepancies.
Strong organizational and time-management skills, including the ability to prioritize competing deadlines in a fast-paced environment.
Strong written and verbal communication skills and ability to interact professionally with guests, clients, vendors, and team members.
Proficiency in Microsoft Office applications, including Microsoft Excel.
Ability to maintain confidentiality of financial and company information.
Ability to sit and work at a computer for prolonged periods, occasionally lift and carry files, office supplies, or boxes weighing up to 20 pounds, communicate in person, by telephone, and in writing, and occasionally walk throughout the hotel.

Nice To Haves

Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent education and relevant work experience will be considered.
Accounts Payable or Accounts Receivable experience in the hospitality industry.
Experience with hotel accounting software and Property Management Systems, including M3 Accounting and Lightspeed PMS.
Advanced Microsoft Excel skills, including formulas, pivot tables, lookups, and data analysis.
Analytical and problem-solving abilities with a focus on process improvement and accuracy.
Ability to work independently while collaborating effectively within a Finance team.
Customer-focused approach and experience building working relationships across departments and with external business partners.

Responsibilities

Prepare and issue accurate, timely invoices for assigned direct bill accounts, particularly contracted airline accounts and corporate clients.
Review supporting documentation and reconcile charges before billing; maintain complete customer account documentation.
Monitor Accounts Receivable aging, follow up on outstanding balances, document collection activity, and escalate delinquent accounts as appropriate.
Communicate with customers to resolve billing discrepancies, payment questions, and account issues.
Reconcile customer accounts and assist with month-end Accounts Receivable reconciliations.
Review vendor invoices for accuracy and supporting documentation and assign appropriate General Ledger account codes.
Process vendor invoices promptly and ensure expenses are recorded in the correct accounting period.
Reconcile vendor statements and resolve invoice discrepancies with vendors and department managers.
Coordinate invoice approvals with department managers; maintain organized vendor files and supporting documentation.
Respond to vendor inquiries and resolve payment-related issues.
Support month-end Accounts Payable close procedures, including accruals and invoice cutoffs.
Assist with month-end and year-end closing activities, prepare account reconciliations, and maintain supporting schedules.
Maintain accurate accounting records and documentation in accordance with company policies and internal controls.
Support internal and external audits by providing requested documentation.
Comply with company policies, accounting procedures, and applicable financial controls.
Prepare reports, analyses, and schedules as requested by the Director of Finance or Assistant Director of Finance.
Cross-train and provide support in other finance functions as needed.
Perform accounting projects and other duties assigned by the supervisor.