Accounting Clerk

Chugach Government Solutions•New York, NY

19h•Onsite

About The Position

The Accounting Clerk provides accounting support within the department, handling accounting and audit requirements in the general accounting function and summarizing data for periodic operating statements and management information in compliance with government and management directives. This is an onsite position located in Brooklyn, New York, with a wage range of $23.00 to $29.15 per hour. The role supports accounts payable, contract billing, and review activities. It processes invoices and payments, maintains vendor and payable records, prepares contract billing invoices and supporting documentation, tracks funding and billable costs, reviews coding and payroll records, and researches discrepancies. The position also supports students and staff in a Center environment, follows safety and company procedures, completes required training, and performs other duties as requested.

Requirements

Associate degree.
Five years of relative experience in bookkeeping, accounting, or finance; an equivalent combination of education and experience may be substituted.
Intermediate proficiency with Microsoft Word, Excel, and Outlook.
Successfully pass the background check and drug test required by the contract.
Current, valid driver's license and an acceptable driving record.
Ability to communicate and present information effectively and manage and interpret data.
Ability to comply with company safety policies and procedures and use required personal protective equipment.
Ability to safely operate a passenger vehicle and supervise students simultaneously.
Ability to run and respond rapidly to physical altercations or other emergencies.
Ability to frequently sit, stand, walk, talk, and hear; occasionally use hands to handle or feel objects, tools, or controls; and reach with hands and arms.
Ability to occasionally lift and/or move up to 25 pounds.
Close vision and ability to adjust focus.

Nice To Haves

Bachelor’s degree in Accounting or a related field.
Experience with property and purchasing controls with a government contractor.

Responsibilities

Process invoices using purchase orders, purchase and service requests, and receiving documents.
Prepare payables for review and ensure funds are authorized and amounts are accurate.
Copy invoices for direct billing and complete daily filing.
Maintain open payable files and accounts payable records.
Assist with weekly check runs, disburse vendor payments, and process manual checks as required.
Process new vendor information and reconcile vendor statements.
Research and resolve vendor discrepancies.
Prepare accurate and timely Firm Fixed Price, Other Direct Cost (ODC), Cost Plus, and Technical Task Order billing invoices in accordance with contract terms and conditions.
Maintain complete and accurate billing and contract files.
Apply contract billing requirements and prepare worksheets tracking funding, billable costs, contract modifications, and other billing items.
Review documentation for accurate coding, including billable and allowable costs.
Coordinate with staff on job set-ups and contract modifications and work with customer service representatives to resolve or review billing matters.
Research billing matters, initiate corrections, and communicate results.
Set up cost accounting activities for contracts, including cost codes.
Review accounts payable staff work in batches for accuracy and completeness.
Review timesheets against system payroll edit reports and appropriate payroll account coding.
Review payroll edits and signed checks in a timely manner to ensure employees are paid according to published pay schedules and union agreements.
Maintain accountability of students and property and adhere to safety practices.
Help maintain a Center climate free of harassment, intimidation, and disrespect.
Promote student attainment of career success standards by modeling appropriate skills, mentoring students, monitoring skill acquisition, and intervening when inappropriate behavior is observed.
Remain alert and work safely; follow company safety policies, use required personal protective equipment, and comply with operating procedures and personnel policies.
Complete mandated training and departmental work accurately, on time, and cost-effectively.
Communicate and present information effectively to students, management, line staff, corporate and Department of Labor personnel, and public groups.
Develop positive working relationships across departments and deal professionally and courteously with a variety of people.
Perform other duties as requested.