Accounting Clerk

Aston Carter•Middle River, MD

2d•$27 - $30•Onsite

About The Position

The Accounting Clerk enters, verifies, and processes accounts payable and accounts receivable transactions, audits monthly bank statements, reconciles discrepancies, and maintains financial and procurement-related records. The role manages non-sufficient-funds recovery, processes direct-delivery invoices, maintains procurement-card and petty-cash records, and handles check requests and employee reimbursements. It also coordinates school banking assignments, maintains restitution records, communicates with schools, offices, fiscal staff, and vendors, and serves as a liaison with Purchasing. General administrative and clerical duties are also part of the position.

Requirements

0–1 years of experience.
Excel skills.
A degree in accounting, finance, business, or a related field, or an associate degree with relevant experience.

Responsibilities

Enter, verify, and process accounts payable and accounts receivable transactions, including invoices, warehouse receipts, direct deliveries, check requests, vendor statements, revenue records, and fixed-asset documentation.
Audit monthly bank statements and reconcile discrepancies involving account balances, transaction amounts, journals, ledgers, and supporting documentation.
Review purchase orders, requisitions, invoices, receiving confirmations, food warehouse receipts, payment approvals, and vendor statements for accuracy and completeness.
Research and resolve discrepancies related to invoices, purchase orders, receipts, payments, deposits, and vendor accounts.
Maintain files and reconciliations for revenue, receivable, payable, vendor, and procurement-related accounts.
Manage the non-sufficient-funds recovery process, including tracking, correspondence, receipt recording, account credits, deposits, receivables aging, and coordination of collection activity.
Process direct-delivery invoices by sorting activity by vendor and school and reconciling invoices against vendor statements.
Maintain procurement-card transaction logs and monthly statements and ensure purchases are documented and reconciled.
Maintain petty-cash records for schools and the central office and periodically reconcile them to the general ledger.
Process check requests, mileage reimbursements, and payment arrangements for employee attendance at conferences and seminars.
Coordinate school banking assignments and the ordering and distribution of bank bags and deposit slips.
Establish and maintain records for restitution funds and remittances and prepare required processing documentation.
Communicate with schools, departmental offices, administrative staff, fiscal personnel, and vendors to obtain approvals, answer questions, and resolve payment or account issues.
Liaise with the Office of Purchasing regarding procurement matters, purchase-order documentation, and vendor requirements.
Confirm vendor suspension and debarment status and maintain accurate internal and external vendor files.
Perform general administrative and clerical duties, including filing, typing, data processing, document preparation, and spreadsheet maintenance.
Perform other related duties as assigned.