Accounting Clerk

Aston Carter•Fresno, CA

1d•$23 - $25•Onsite

About The Position

The Accounting Clerk (AP) supports the full accounts payable cycle by accurately processing high-volume invoices, maintaining current vendor records, and ensuring timely payments in line with agreed terms and cash flow priorities. The role contributes to month-end close, accurate financial reporting, and positive relationships with vendors and internal partners. It involves working in an office-based environment with accounting software, QuickBooks or similar systems, and Microsoft Office tools. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., and the dress code is business attire.

Requirements

Proven experience with high-volume data entry and strong accuracy and attention to detail.
Hands-on experience with three-way matching of purchase orders, receipts, and invoices.
Experience with invoice coding, invoice processing, and voucher entry in an accounts payable environment.
Experience with check runs, payment posting, and vendor payments by check, wire, and bank transfer.
Working knowledge of accounts payable and accounts receivable processes, including reconciliation and payment workflows.
Proficiency in bookkeeping and basic accounting principles related to payables, receivables, and general ledger interactions.
Experience with purchase order processing and related administrative support.
Proficiency with Microsoft Office, including Outlook and Excel; Excel skills such as VLOOKUP functions are specified.
Ability to perform bank reconciliations and vendor statement reconciliations accurately and on schedule.
Strong organizational and clerical skills, including the ability to manage multiple tasks and deadlines.
Ability to maintain accurate vendor master data and financial records while following established procedures.
Effective communication skills for providing customer-service-oriented support to vendors and internal stakeholders.
Ability to support month-end close processes and meet strict accounts payable closing deadlines.

Nice To Haves

Experience using QuickBooks or similar accounting software for invoice processing and payment posting.
Prior exposure to both accounts payable and accounts receivable functions in an accounting department.
Experience supporting compliance activities such as 1099 reporting and sales and use tax filings.
Familiarity with intercompany billing and related reconciliation activities.
Experience identifying and implementing process improvements in accounting or administrative workflows.
Ability to cross-train into Accounts Receivable and provide backup coverage across accounting functions.
Strong administrative and general office skills, including document management and data archiving.
Comfort working in a structured, process-driven environment with defined deadlines and performance expectations.

Responsibilities

Maintain vendor payments within agreed periods and prioritize early-payment discounts when cash flow allows.
Assist with accounts payable month-end close, meeting the deadline on the fourth day of the closing cycle.
Perform accounting and clerical tasks related to accounts payable transactions.
Monitor payment records and amounts due to vendors and creditors for accuracy and completeness.
Review invoices, check requests, expense reports, and statements for accuracy, coding, and policy compliance.
Sort, match, and verify invoices and payments, including three-way matching purchase orders, receipts, and invoices.
Maintain accurate, current vendor accounts and update or correct records as needed.
Enter, review, code, and process high volumes of vendor, employee, and company expenditure invoices and vouchers for timely payment.
Maintain vendor master data and files, including setup, updates, credit applications, and archiving or data storage.
Reconcile vendor statements to the accounts payable ledger and prepare account analyses to resolve discrepancies.
Prepare and execute vendor payments, including check runs, payment batches, wires, and bank transfers.
Monitor outstanding and uncashed checks, follow up, and resolve payment issues in a timely manner.
Respond to vendor questions, resolve issues, and manage outstanding balances as a customer-service-oriented point of contact.
Negotiate extended payment terms with vendors when cash is restricted, in accordance with company guidelines.
Prepare accounts payable reports and support monthly accounts payable and general ledger close activities.
Assist with intercompany billing processes as needed.
Support compliance processing, including annual 1099 reporting and, as needed, sales and use tax filings and payments.
Process employee reimbursable expense payments accurately and promptly.
Build and maintain productive relationships with vendors and internal partners.
Identify and recommend process improvements and efficiencies within accounts payable and related workflows.
Maintain proficiency with departmental accounting software and technology tools and use them effectively.
Support team cross-training and backup coverage, including cross-training into Accounts Receivable functions.
Assist with special projects by providing accounting and analytical support.
Perform other related duties as required to support the accounting function.