Accounting Clerk

Stanbridge University•Irvine, CA

4d•Onsite

About The Position

Stanbridge University is seeking an experienced, detail-oriented Accounting Clerk to support day-to-day accounting operations. This hands-on transactional accounting role is primarily responsible for accounts payable, payroll processing, purchase orders, account reconciliations, financial transaction processing, and financial record maintenance. The position requires practical experience performing accounting transactions, hands-on QuickBooks Desktop experience, strong Microsoft Excel skills, and the ability to accurately process, reconcile, research, and maintain financial information in a fast-paced environment. This is a full-time, on-site position at Stanbridge University’s Irvine, California campus. The employee must be physically present in the office unless otherwise noted and must be able to perform each essential duty satisfactorily. A job-related assessment may be required during the interview process. Applicants must be legally authorized to work in the United States; the University does not provide employment-based immigration sponsorship. Employment verification will validate work experience, offers are contingent on a successful background check, and official transcripts are required before hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service for U.S. degree equivalency and applicable subject-area coursework. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The work environment is a standard office, classroom, lab, or clinical setting. Duties are typically performed while sitting at a desk or computer workstation, with possible time in skills labs or bedside environments as required by the program. The environment may involve frequent interruptions, noise from talking or office equipment, and demanding timelines. Physical demands include extended periods of sitting; using keyboards and office equipment; communicating by phone and in person; reading fine print and operating computers; understanding voices clearly; and lifting, carrying, or moving objects weighing 10–25 pounds as needed.

Requirements

At least 2 years of hands-on transactional accounting experience.
Demonstrated experience processing accounts payable.
Demonstrated experience performing bank and/or account reconciliations.
Hands-on experience using QuickBooks Desktop.
Strong Excel skills, including formulas, lookup functions, and PivotTables.
Working knowledge of accounting principles and general accounting processes.
Strong numerical aptitude, accuracy, organization, and attention to detail.
Must be legally authorized to work in the United States; employment-based immigration sponsorship is not provided.
Must be able to perform each essential duty satisfactorily and be physically present in the office unless otherwise noted.

Nice To Haves

Hands-on payroll processing experience.
Purchase order processing experience.
General ledger or journal entry experience.
Audit preparation or accounting compliance support.
Associate degree or higher in accounting, finance, business administration, or a related field.

Responsibilities

Process bi-monthly payroll accurately and within established deadlines.
Perform accounts payable functions, including reviewing invoices, processing payments, and maintaining supporting documentation.
Process purchase orders and maintain accurate purchasing records.
Record accounts payable, accounts receivable, and general ledger transactions.
Perform bank, account, and financial-record reconciliations; research and resolve discrepancies.
Maintain accurate and organized accounting records and supporting documentation.
Use QuickBooks Desktop to enter, maintain, retrieve, and report financial information.
Use Excel, including PivotTables, lookup functions, formulas, and reconciliation tools, to organize and analyze financial data.
Communicate with vendors, employees, and departments to resolve invoice, payment, payroll, and account discrepancies.
Support financial reporting, audit preparation, budgeting, forecasting, and compliance documentation as needed.
Maintain confidentiality of payroll, employee, institutional, and financial information.
Perform additional accounting support and special projects as assigned.