Accounting Clerk

Associa•Chantilly, VA

13d•Onsite

About The Position

CMC Associa is hiring a full-time Accounting Clerk to support its corporate office onsite in Chantilly. The role performs a combination of accounting and administrative tasks to assist the Branch Controller East with daily company operations. It involves regular interaction with local branch management, vendors, and employees at the branch and in Client and Corporate Service centers in Texas. The successful candidate will be well-spoken, customer-service oriented, and able to multitask at a quick pace. Work hours are 8:30 a.m. to 5:00 p.m. The position is paid hourly at $18 to $19.75.

Requirements

High school diploma or GED.
Proficiency in Microsoft Office, particularly Excel and Word.
Ability to learn additional software and computer programs used in the department quickly.
Ability to interpret and follow verbal and written instructions.
Ability to maintain confidentiality of records and use discretion in daily activities.
Ability to perform diversified, semi-repetitive operations using standardized methods and procedures under changing conditions.
Analytical skills to evaluate, prioritize, and categorize data in various forms.
Ability to perform basic calculations and analysis used in basic bookkeeping.
Professional communication skills, including phone, interpersonal, written, and verbal communication.
Self-motivated, proactive, detail-oriented team player.
Ability to use conflict-resolution techniques to solve customer and vendor issues.
Strong time-management and prioritization skills to meet strict deadlines.

Nice To Haves

Previous administrative support experience.

Responsibilities

Respond to incoming phone calls and emails from clients, vendors, and managers.
Serve as the point of contact for issues regarding company credit cards for CMC employees.
Update customer and vendor information in multiple software systems.
Set up new company vendors, including obtaining W-9 and insurance forms.
Process accounts payable weekly for transmission to the corporate payment center, including resolving vendor disputes as needed.
Reconcile monthly credit card reports for all onsite personnel.
Review and prepare accounts receivable billing for pass-through charges of credit card purchases by onsite personnel.
Assist with gathering information and organizing files for transitioning properties.
Maintain controls for records in offsite storage.
Track and coordinate delivery and pickup of client offsite storage items.
Assist with processing and preparing annual pool passes for clients.
Communicate with managers scheduled to be on call to ensure uninterrupted 24-hour community coverage.
Update on-call bags weekly for managers scheduled to pick them up.
Coordinate with other branches on procedures for processing monthly credit card bill-backs.
Perform other duties as assigned within the accounting department.