Accounting Clerk

Mac Haik Enterprises•San Antonio, TX

63d

About The Position

The Accounting Clerk performs basic and routine accounting functions for Mac Haik's Southway Ford. The role maintains verified accounts payable and accounts receivable records, reconciles statements, issues vendor payments, monitors accounting actions, accurately records sold units, and processes accounts payable payments. The position also supports vehicle deal billing, daily banking, collections, warranty and aftermarket processing, and month-end closing. It may provide backup receptionist coverage and includes completing assigned training, maintaining a reliable schedule, and conducting work safely and ethically.

Requirements

At least 5 years of dealership experience.
High school diploma or equivalent.
Microsoft Office skills, including Outlook and Excel.
Ability to operate standard office equipment.
Ability to operate a 10-key calculator.
Successful completion of pre-employment screening.
Authorization to work in the USA.

Nice To Haves

Knowledge of DMS systems such as CDK/ADP.

Responsibilities

Reconcile statements and ledgers to ensure payments are consistent with dealership schedules.
Bill new and used vehicle deals and post them into accounting.
Organize deal paperwork and check that each deal is complete.
Communicate cash requirements for payable dates to the office manager.
Reconcile bank balances daily.
Verify and collect rebates and incentives.
Work with the Warranty Administrator to submit warranties and aftermarket items and handle related cancellations.
Support month-end close by reviewing general ledger accounts for missing or incorrect information and completing accurate monthly financial statements.
Assist with month-end closing tear downs and filing.
Assist with collections on past-due accounts and follow up with agencies and department heads as needed.
Facilitate the daily bank deposit.
Apply payments and send monthly statements.
Perform accounts payable activities, including invoice data entry, new vendor setup, payments, statement reconciliation, and dispute resolution.
Record vendor information for 1099 reporting.
Provide backup receptionist coverage as needed.
Maintain a professional personal appearance.
Complete required training assigned through the company training portal.
Adhere to a consistent and reliable work schedule.
Demonstrate ethical business practices and integrity in all interactions.
Perform duties and responsibilities safely.
Perform other duties as assigned.