Accounting Clerk II - Facilities Management

SIMON•Little Rock, AR

2d•Onsite

About The Position

This position works with the Facilities Management team and accounts payable to ensure all functions are correctly administered according to department policy. The role is responsible for ensuring vendor requisitions and invoice entries are accurately recorded, preparing and distributing reports, and assisting with reconciliations.

Requirements

Ability to read and interpret documents such as procedure manuals, general business correspondence and/or journals or government regulations.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations, to customers, clients and other employees in the organization.
HS Diploma/GED.
3 years’ accounting or clerical experience in appropriate industry for position.
MS Office programs.

Nice To Haves

AA/AS Degree or specialized training preferred.

Responsibilities

Ensure that vendor transactions are keyed correctly and accurately into the appropriate operating system.
Track and reconcile annual Capex budget.
Manage Certificate of Insurance tracking for third party vendors.
Manage entry of vendor contracts, change orders and cancellations within accounting system.
Manage utility account start-ups and cancellations as needed.
Manage reporting service issues to shred vendors for missed service and bulk shred requests as well as opening/closing accounts as needed.
Analyzes vendor statements or invoices and coordinates and/or resolves any discrepancy.
Prepares reconciliation reports for management.
Ensures all departmental documents and activities are performed in compliance with applicable laws, regulations, policies and procedures as applicable to this position, including completion of required compliance training.
Performs other duties and responsibilities as assigned.