Accounting Clerk I

Options for Southern Oregon • Grants Pass, OR

22d • Hybrid

About The Position

The Accounting Clerk I is part of a multidisciplinary team responsible for processing Accounts Receivable (AR) and Accounts Payable (AP) transactions. Although individual duties are generally specific to either AR or AP, staff are expected to cross-train to provide backup for certain basic duties as needed. Daily work includes coding transactions within a fund accounting structure, entering transactions into computerized accounting systems, processing and mailing checks and invoices, managing a high volume of email, and providing excellent customer service to internal and external parties.

The general schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Scheduling may be flexible, with hybrid remote schedules available.

Requirements

• One to three years of experience in an accounting setting, or an equivalent combination of education and experience sufficient to perform the essential duties.
• Strong mathematical skills, organizational skills, and attention to detail.
• Ability to use a ten-key adding machine and Microsoft Excel spreadsheets for basic calculations and tracking.
• Proficiency with digital workflows and platforms, including high-volume email, creating, saving, and locating electronic documents, accessing websites, and using different software programs.
• Integrity, honesty, reliability, and punctuality.
• Business experience sufficient to meet the demands of the position and computer proficiency, including strong Microsoft Excel and Word skills.
• Ability to pass state-required background and DMV checks.
• Ability to work independently and flexibly under general supervision.

Nice To Haves

• Microsoft Office Suite experience, particularly Microsoft Excel.

Responsibilities

• Set up and maintain customer and vendor accounts in the computerized accounting system.
• Set up and maintain revenue and accounts receivable information in the computerized accounting system.
• Verify that transactions are approved, mathematically accurate, supported by required documentation, and properly coded before entry into computerized accounting systems.
• Maintain orderly paper and digital files of supporting documents for all transactions.
• Monitor vendor and customer accounts to ensure payments are up to date and accurate.
• Communicate professionally with internal and external parties by mail, email, and telephone.
• Assist with annual audit preparation, ad hoc projects, and other assigned duties.
• For Accounts Payable, prepare weekly check batches and special checks as needed, conduct petty cash audits, and handle 1099 reporting.
• For Accounts Receivable, process daily cash, check, and ACH deposits; submit charges in the MMIS system; and prepare invoices according to contract schedules.

Benefits

• Family medical benefits
• Dental benefits
• Long-term disability benefits
• 403(b) plan with 6% match
• Generous paid time off, accruing up to 208 hours annually based on FTE status and available to use as accrued
• 11 paid holidays annually

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed