Accounting Clerk/Administrative Assistant

Legends Global•Ithaca, NY

22h•Onsite

About The Position

The Accounting Clerk/Administrative Assistant supports day-to-day accounting operations while providing administrative support to the General Manager and leadership team. The role assists with accounts payable and receivable, financial reporting processes, and general office coordination to support smooth and efficient operations. This is an entry-level position offering exposure to accounting and finance as well as venue operations in a fast-paced, event-driven environment. The position is on-site at the Ithaca Downtown Conference Center. The listed hourly wage range is $21.00–$24.00, commensurate with experience. The employer describes the benefits package as including medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan.

Requirements

At least 1 year of experience in accounting, bookkeeping, or administrative support; accounts payable/receivable experience is preferred.
Basic understanding of accounting principles and financial processes.
Proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines.
Strong written and verbal communication skills.
Ability to follow instructions and work independently and as part of a team.
An equivalent combination of education and experience will be considered.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Experience with ERP or accounting systems.
Accounts payable/receivable experience.

Responsibilities

Audit receipts and disbursements for public events and assist in resolving credit card chargebacks.
Complete assigned portions of the monthly close process within established deadlines.
Assist with financial statements and monthly reconciliations, including agency fund cash accounts.
Support preparation of event settlements and public show statements.
Input vendor invoices into the financial system and ensure proper approvals are obtained.
Assist with monitoring accounts payable and receivable for timely processing and account accuracy.
Assist with audit schedules and support internal and external audit requests.
Maintain financial records and perform general bookkeeping and cashiering duties.
Provide administrative support to the General Manager, including calendar management and scheduling.
Monitor and manage the main phone line, directing calls to appropriate team members.
Maintain organized filing systems for financial and administrative documentation.
Communicate regularly with the Director of Finance regarding workload, priorities, and project status.
Assist with general office coordination and day-to-day administrative needs.
Perform other duties as assigned.