Accounting Clerk/Administrative Assistant

ASM Global•Ithaca, NY

2d•$21 - $24•Onsite

About The Position

The Accounting Clerk / Administrative Assistant supports day-to-day accounting operations and provides administrative support to the General Manager and leadership team. The position assists with accounts payable and receivable, financial reporting processes, and general office coordination to help ensure smooth and efficient operations. It is an entry-level role for someone seeking to grow in accounting and finance while gaining exposure to venue operations in a fast-paced, event-driven environment.

Requirements

At least 1 year of experience in accounting, bookkeeping, or administrative support; accounts payable or receivable experience is preferred.
Basic understanding of accounting principles and financial processes.
Proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines.
Strong written and verbal communication skills.
Ability to follow instructions and work independently as well as part of a team.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
Experience with ERP or accounting systems.
Accounts payable or receivable experience.

Responsibilities

Audit receipts and disbursements for public events and assist in resolving credit card chargebacks.
Complete assigned portions of the monthly close process within established deadlines.
Assist with preparing financial statements and monthly reconciliations, including agency fund cash accounts.
Support preparation of event settlements and public show statements.
Enter vendor invoices into the financial system and ensure proper approvals are obtained.
Assist with monitoring accounts payable and receivable for timely processing and account accuracy.
Assist with preparing audit schedules and responding to internal and external audit requests.
Maintain financial records and perform general bookkeeping and cashiering duties.
Provide administrative support to the General Manager, including calendar management and scheduling.
Monitor and manage the main phone line and direct calls to appropriate team members.
Maintain organized filing systems for financial and administrative documentation.
Communicate regularly with the Director of Finance about workload, priorities, and project status.
Assist with general office coordination and day-to-day administrative needs.
Perform other duties as assigned.