Accounting and Benefits Coordinator

Marion Independent School District•Des Moines, IA

10d

About The Position

The Accounting & Benefits Coordinator supports the District’s Administration and goals by helping maintain a positive environment for students, staff, and the public, and by assisting the Business Manager with the effective operation of the Business Office. This is a full-time, 40-hour-per-week, 12-month contract position. The Business Manager evaluates the position based on job performance. The coordinator performs accounting, fund-management, billing, reporting, grant, and employee-benefits duties. The role also acts as School Business Official in a limited capacity and in the Business Manager’s absence. The primary work setting is the District Administration Office, with occasional duties at district attendance centers. Additional hours may be required at certain times of the year, and driving school vehicles may be required.

Requirements

School Business Official (SBO) license required.
Ability to take instructions and direct and interact positively with others.
Proficiency with general office equipment, PCs, word-processing software, and spreadsheet software.
Aptitude to learn advanced technology.
Strong communication and organizational skills, including the ability to interact effectively with faculty, staff, students, and the community.
Organizational and management skills to assist effectively with multiple projects at the same time.
Ability to prioritize, organize, and maintain excellent attention to detail.
Ability to maintain a positive attitude and flexibility in daily work tasks.
Ability to maintain confidentiality in all aspects of the job.
Ability to maintain professionalism and confidentiality with student and personnel records and school operations.
Ability to answer and communicate over the telephone in a clear, precise voice.
Ability to write and record reports using basic computer functions.
Ability to sit, reach, carry, push, bend at the waist and knees, twist, and stoop while handling items.
Ability to read and interpret policies, procedures, and the employee handbook.
Occasionally lift up to 50 pounds using proper lifting techniques.
May be required to drive school vehicles to carry out the job responsibilities.

Nice To Haves

Community college or business training, or related experience in school finance, preferred.

Responsibilities

Assist the Business Manager with the year-end annual report, journal entries, and audit preparation.
Act as School Business Official in a limited capacity and in the absence of the Business Manager.
Establish and maintain a manual of District Business Office policies and procedures.
Reconcile bank statements.
Maintain documentation for Board-approved district fundraisers, including audit reporting and adjustments.
Manage the District Activity Fund.
Manage the District Nutrition Fund, including negative balances and nutrition sales calculations in partnership with the Food Service Director.
Post monthly food service sales.
Assign student textbooks and preschool and transportation fees, and send monthly emails about outstanding balances.
Monitor and prepare documents for the purchase card program and Amazon Business account.
Assist with month-end, fiscal-year-end, and calendar-year-end finance system processing; print and distribute ledgers and monthly reports.
Maintain special education contracts.
Prepare and maintain billing documents for Non-Public Transportation, Open Enrollment, Special Education tuition, and Supplementary Weighting for the Business Manager’s review.
Pull weekly Medicaid reports, allocate funds to appropriate accounts, and reconcile monthly invoices.
Contact vendors about outstanding checks and reissue them or report unclaimed property to the appropriate state.
Review, process, and maintain Federal Grant letters, documentation, and reporting.
Process and maintain the employee benefits system for enrollment and provide staff training or education in partnership with employee benefits providers.
Attend professional learning opportunities as needed to stay current with state and federal regulations and requirements.
Perform other duties as assigned.