Accounting Associate

Harv 81 US•Benicia, CA

2d•Onsite

About The Position

Harv 81 USA is seeking a detail-oriented Accounting Associate to keep customer accounts accurate, current, and well managed. Reporting to the Controller, this role owns the full Accounts Receivable cycle, from invoicing and cash application through collections and reconciliation, and supports Accounts Payable, General Ledger, and month-end close activities. The position suits an experienced accounting professional who can work independently, collaborate with Sales and Customer Service, and maintain accurate work and strong internal controls. The role is performed on-site in an office within a manufacturing facility. It includes occasional exposure to warehouse noise and temperature changes, and requires compliance with applicable GMP and food safety requirements. The Accounting Associate may need to work longer than normal business hours.

Requirements

3–5 years of full-cycle Accounts Receivable experience, along with Accounts Payable and general accounting experience.
Solid understanding of accounting principles, practices, and procedures, including month-end close and account reconciliations.
Experience with ERP and CRM software systems.
Proficiency in Microsoft Office and intermediate to advanced Excel skills, such as VLOOKUP/XLOOKUP and pivot tables.
Strong analytical and problem-solving skills, attention to detail, and accuracy.
Excellent written and verbal communication skills.
Strong organizational and time-management skills, including the ability to prioritize competing deadlines and work independently.
Strong math skills and a high level of accuracy.
Ability to handle confidential information with discretion and professionalism.
Ability to sit for long periods and work at a computer workstation, including prolonged keyboard and mouse use and close visual focus on screens and documents.
Ability to occasionally lift and carry up to 25 lbs.
Ability to occasionally walk through warehouse and production areas while following PPE and safety requirements.
Ability and willingness to work longer than normal business hours.
Ability to comply with applicable GMP and food safety requirements.

Nice To Haves

College degree in Accounting, Finance, or a related major.
Experience with Microsoft Dynamics 365 Business Central (BC365).
Experience with NUVO or a similar credit application platform.
Working knowledge of foreign currency transactions and exchange rate calculations.
Experience working with international customers and suppliers.
Experience supporting year-end audits, including AR documentation and customer confirmations.
Experience in a manufacturing or distribution environment.
Familiarity with lean manufacturing principles and with writing and following standard work instructions and SOPs.

Responsibilities

Manage the full Accounts Receivable cycle, including preparing and sending customer invoices, applying and posting payments, and reconciling customer accounts.
Monitor the AR aging report and follow up with customers on past-due balances to support timely collections.
Investigate and resolve payment discrepancies and short payments in partnership with Sales and Customer Service.
Review and process new-customer credit applications through the NUVO platform.
Prepare and distribute regular AR reports for management, including collection status and outstanding balances.
Record posted banking transactions in the bank activity spreadsheet.
Support Accounts Payable functions as needed.
Assist with monthly reconciliations of key balance sheet accounts and participate in month-end and year-end close.
Support the annual fiscal year audit, particularly AR documentation and customer confirmations.
Research and respond to accounting inquiries from customers, vendors, and suppliers.
Recommend and document AR policies and procedures to strengthen internal controls.
Participate in Corrective Action and Non-Conformance reviews as needed.
Support management with additional accounting projects and other assigned duties.
Comply with applicable GMP and food safety rules, regulations, policies, and procedures.