Accounting Associate - Part Time

Saint William Catholic Church•Round Rock, TX

About The Position

The Accounting Associate maintains accurate and timely financial records for the parish in accordance with diocesan policies, internal controls, and generally accepted accounting principles. The role supports parish financial operations by processing transactions, maintaining accounting records, reconciling accounts, tracking income and expenses, and preparing financial reports. The Accounting Associate works with the Director of Accounting, Pastor, Chief Operating Officer, and other designated parish personnel to support responsible stewardship of parish funds and resources. The position requires discretion, accuracy, integrity, confidentiality, and a commitment to the mission and ministry of the Catholic Church. The job description states that the person must be a practicing Roman Catholic. Responsibilities include general bookkeeping; accounts payable and receivable; recording offertory collections and donations; bank and credit card reconciliations; payroll support and recordkeeping; financial reporting and budget assistance; compliance with diocesan policies and internal controls; and administrative financial support. The role also involves maintaining confidential financial, payroll, personnel, donor, and parishioner information. The position is described as part-time in the title. The work environment is fast-paced, with priorities that may change rapidly. Weekend, evening, and some holiday work may be required. Employees are engaged in parish ministry and are expected to adhere to workplace conduct standards and support the mission, purpose, and moral teachings of the Roman Catholic Church. Travel to meetings or other events, including travel to other parishes or off-site locations, may be required, and personal vehicles may be needed.

Requirements

Must be a practicing Roman Catholic.
Bilingual English and Spanish skills are required.
High school diploma or equivalent is required.
Two or more years of bookkeeping or accounting experience are preferred.
Proficiency in Microsoft Excel and standard office applications.
Ability to use accounting software to record transactions and prepare financial reports.
Familiarity with bank reconciliations, accounts payable, general ledger accounting, and financial recordkeeping.
Ability to maintain accurate records and meet deadlines.
Strong attention to detail and organizational skills.
High integrity, honesty, and financial accountability.
Ability to maintain strict confidentiality.
Strong communication and interpersonal skills.
Ability to work independently and manage multiple responsibilities.
Ability to identify discrepancies and resolve routine accounting issues.
Commitment to serving the parish community and supporting the mission of the Catholic Church.
Must pass a criminal background check and complete Ethics and Integrity Training after receiving a job offer.
Must adhere to applicable workplace dress and conduct standards, including EIM standards, and conform personal and professional activities to support the mission, purpose, and moral teachings of the Roman Catholic Church.

Nice To Haves

Some college coursework preferred.
Accounting, bookkeeping, or business-related coursework preferred.
Experience working in a nonprofit, church, school, or religious organization is desirable.
Experience with accounting software such as QuickBooks and computerized financial systems is required or preferred, depending on parish needs.
Experience with Paylocity or Bill.com is preferred but not required.
Familiarity with payroll systems and donor-management software is beneficial.

Responsibilities

Maintain complete and accurate financial records for parish operations and record income, expenses, deposits, and other transactions in the parish accounting system.
Maintain and reconcile the general ledger and subsidiary accounts, ensure transactions are documented and properly coded, and keep organized financial records and supporting documentation.
Assist with month-end and year-end closing procedures and maintain records in accordance with diocesan policies and financial reporting requirements.
Receive, review, and process vendor invoices; verify approvals and documentation; prepare checks or electronic payments; maintain vendor records; resolve discrepancies; monitor due dates; and reconcile vendor statements.
Record parish income, including offertory collections, donations, fundraising proceeds, fees, and other receipts; prepare and record deposits; and reconcile income with bank deposits and supporting documentation.
Maintain records of restricted and designated funds and assist with tracking income and expenses for parish ministries, programs, and special collections.
Assist with recording and reconciling weekly offertory collections, maintaining collection and deposit documentation, recording individual contributions as assigned, and preparing annual charitable contribution statements.
Maintain confidentiality of donor information and follow parish and diocesan policies for handling, counting, recording, and depositing donations.
Reconcile parish bank and credit card accounts monthly, investigate discrepancies, monitor outstanding checks and deposits in transit, and promptly report unusual transactions or discrepancies.
Assist with payroll processing and related recordkeeping, verify payroll information and approved compensation changes as assigned, coordinate with the payroll provider, and record payroll expenses, taxes, benefits, and liabilities.
Prepare monthly financial reports for the Pastor and/or Parish Business Manager and assist with reports for the Parish Finance Council, budget preparation, variance monitoring, year-end reporting, diocesan reporting, and audits.
Follow diocesan financial policies and parish accounting procedures, maintain transaction documentation, protect confidential records, assist with reviews and audits, report suspected errors or irregularities, and support appropriate internal controls.
Maintain organized electronic and paper financial files, respond to routine authorized inquiries, assist with diocesan information requests, and maintain records for designated ministries, schools, programs, or parish activities.
Perform other related duties as assigned by the Pastor or Parish Business Manager.
Pray for 30 minutes per day; use of the parish perpetual adoration chapel is welcome.
Maintain strict confidentiality and disclose sensitive information only to authorized individuals.
Travel to meetings or events, including other parishes or off-site locations, as required; personal vehicle use may be required.