ACORE Accounting Associate

ACORE•Washington, DC

5d•$65,000 - $80,000•Hybrid

About The Position

ACORE is hiring an Accounting Associate to manage day-to-day accounting operations. The role covers accounts payable and receivable, reconciliations, and month-end close entries in Sage Intacct, with support from an outsourced accounting and financial services team. This hands-on position is for someone who values accurate records, follows through on outstanding items, and wants to grow on a small finance team. The work helps keep ACORE’s finances accurate and audit-ready.

Requirements

Working knowledge of GAAP and experience applying it to journal entries, accruals, reconciliations, and revenue recognition.
At least 2 years of experience in accounting, accounts payable/accounts receivable, or a similar role.
Experience with accounting software, online bill pay, and CRM systems.
High attention to detail, reliable follow-through, and discretion with confidential information.

Nice To Haves

Bachelor's degree in accounting or a related field (preferred).
Experience with Sage Intacct, Ramp, and HubSpot.
Nonprofit accounting experience, including grants and restricted funds.
Experience supporting an annual audit.

Responsibilities

Review invoices for documentation and approval, code them to the correct accounts, departments, and projects, and process payments through Ramp bill pay.
Set up and maintain vendor records, including collecting W-9 forms.
Reconcile Ramp credit card activity monthly and ensure transactions have receipts, coding, and approval under ACORE policy.
Process employee expense reimbursements.
Answer vendor and staff questions about payment status.
Invoice membership dues and track collections, coordinating with the membership team on past-due accounts.
Record event registration and sponsorship revenue and manage the related receivables.
Track grant receivables and prepare draw requests according to grant terms, coordinating with program staff.
Record deposits promptly and reconcile Sage Intacct revenue to HubSpot membership and event records each month.
Prepare GAAP journal entries, including accruals, prepaids, deferred revenue, and allocations.
Prepare monthly bank, credit card, and balance sheet reconciliations.
Prepare month-end close workbooks for review.
Maintain fixed asset and depreciation schedules.
Prepare monthly Shared Services billing from ACORE (c3) to ACORE Action (c4).
Prepare schedules and supporting documentation for the annual audit.
Compile materials and support for Form 990 and annual 1099 reporting.
Follow internal controls, suggest improvements, and document procedures as processes change.