Accounting Associate

Midwest Industrial Supply Branding • Canton, OH

6d • Onsite

About The Position

The Accounting Associate will be responsible for various tasks within the finance department, including customer collections, accounts payable processing, vendor payment coordination, document scanning, and month-end closing support. This role also involves supporting other finance functions and ensuring efficient and effective management of systems and processes. Safety is a top priority, and the associate has the authority to stop work if a safety hazard is identified. The company offers a competitive salary and a comprehensive benefits package.

Requirements

• Ability to initiate collections efforts on all delinquent accounts.
• Ability to escalate delinquent accounts once normal collection efforts have failed.
• Ability to enter all invoices accurately and timely.
• Ability to review vendor statements for missing invoices.
• Ability to contact vendors to resolve discrepancies and request missing invoices.
• Ability to identify Price and Quantity Variances and work with Purchasing to resolve.
• Ability to track daily AP Defect data.
• Ability to establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation.
• Ability to maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate.
• Ability to create and process the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid.
• Ability to process and post into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run.
• Ability to create and process ACH payments and upload check positive pay information through bank portal.
• Ability to assist with the implementation of Square 9 document scanning software.
• Ability to promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9.
• Ability to reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors.
• Ability to aid with Balance Sheet reconciliations under the supervision of Senior Accountant.
• Ability to assist with additional financial duties as required.
• Prepared to offer backup and help in various areas of the finance department through cross-training.
• Authority to approve credit of $25,000 and under.
• Initiate communication with market leaders regarding delinquent AR accounts as necessary.
• Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.
• Update and maintain vendor accounts.
• Create weekly check run and paying vendors based on established terms.
• Pre-employment drug screening and background checks are required.

Nice To Haves

• Assist with the implementation of Square 9 document scanning software.

Responsibilities

• Daily cash application in accordance with Midwest’s banking systems.
• Maintain AR records to ensure that subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed.
• Initiate collections efforts on all delinquent accounts and escalate as necessary.
• Ensure all invoices are entered accurately and timely.
• Review vendor statements for missing invoices and contact vendors to resolve discrepancies.
• Identify Price and Quantity Variances and work with Purchasing to resolve.
• Track daily AP Defect data.
• Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation.
• Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate.
• Create and process the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid.
• Process and post into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run.
• Create and process ACH payments and upload check positive pay information through bank portal.
• Assist with the implementation of Square 9 document scanning software.
• Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9.
• Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors.
• Aid with Balance Sheet reconciliations under the supervision of Senior Accountant.
• Assist with additional financial duties as required.
• Offer backup and help in various areas of the finance department through cross-training.

Benefits

• Medical, Dental & Vision Insurance – with multiple plan options and HSA contributions
• Life Insurance – basic and supplemental coverage
• Short- & Long-Term Disability – income protection when you need it most
• Flexible PTO – take the time you need, when you need it
• 401(k) with Generous Match – automatic enrollment and employer contributions
• Wellness Program – earn rewards and premium discounts
• Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed