Accounting Associate, Accounts Payable

Breaking Ground • New York, NY

84d • $26 - $27

About The Position

Reporting to the Controller, the Accounting Associate, Accounts Payable is responsible for the effective and accurate management of Accounts Payable records. The role maintains and updates independent contractor and vendor data, W-9s, tax-exempt certificates for Breaking Ground affiliates, Accounts Payable-related memos, and office policies. The Accounting Associate provides financial and administrative support to help ensure payments are completed and reconciled.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in the accounts payable field.
• Basic accounting knowledge.
• Proficiency with Microsoft Office Suite programs, including Word, Excel, Outlook, and Microsoft Teams.
• Ability to track and meet deadlines.
• Strong verbal and written communication skills.
• Detail-oriented with a high level of accuracy.

Responsibilities

• Maintain an accurate and active file management system for transactions, policies, and documentation related to Accounts Payable.
• Assist the Accounts Payable team with classifying independent contractors based on W-9 files.
• Help prepare year-end 1099 and 1096 reports to the IRS.
• Prepare documentation for alternative payment options, including cashier’s checks and bank drafts.
• Verify that transactions comply with financial policies and procedures.
• Record payables, scan signed vouchers, cut checks, and transmit formatted positive payments to treasury.
• Research and resolve issues and discrepancies, and respond to inquiries from vendors and voucher preparers.
• Assist in generating reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED