Accounting Assistant, Full Time

Northwest Florida Community Hospital•Chipley, FL

3d•Onsite

About The Position

Northwest Florida Community Hospital is seeking a dependable, detail-oriented Accounting Assistant to support the Accounts Payable/Payroll Supervisor, CFO, Accounting Manager, and Human Resources with administrative and accounting tasks that maintain the accuracy and integrity of the hospital’s fiscal operations. The position is full-time, hourly, and based in Chipley, Florida. It reports to the Accounts Payable/Payroll Supervisor. The role supports general accounting, accounts payable, payroll, reconciliation, and reporting activities. The schedule is eight hours per day, five days per week, with additional hours potentially required when workload warrants or during inclement weather. The work is performed in an office environment, with no remote work. Candidates must complete pre-employment criminal history and drug-use screening. The hospital offers competitive benefits to full-time associates and is an equal opportunity employer.

Requirements

At least five years of equivalent work experience in related fields; the posting also describes this as experience with general office accounting practices and procedures.
Competency in general ledger accounting, financial accounting and analysis, account reconciliation, and financial report preparation.
Ability to process information accurately with close attention to detail.
Strong interpersonal communication and customer service skills.
Ability to interpret procedural guidelines and governmental regulations.
Extensive working knowledge of Microsoft Office applications, especially Excel.

Responsibilities

Enter journal entries as requested by the CFO and Accounting Manager.
Gather and prepare hospital and clinic statistics for the monthly close file.
Steward and reconcile petty cash and change boxes for the hospital and clinics.
Reconcile daily deposit packets to bank transactions.
Prepare and send monthly rent invoices.
Gather documentation for audits and other projects.
Serve as backup for bi-weekly payroll processing when the payroll processor is absent.
Review payroll entries and documentation for accuracy.
Prepare and file payroll tax forms accurately and on time.
Open and sort accounts payable mail.
Code and enter invoices for payment processing.
Match invoices to purchase orders.
Assist with weekly accounts payable check runs.
Assist the HR Manager with data entry and related projects.
Reconcile benefit-related expenses.
Support and promote the hospital’s mission, vision, and values; follow hospital policies and procedures; adhere to the Standards of Conduct; and maintain a professional appearance.
Perform other duties as assigned.
Follow established federal, state, and local rules, regulations, and guidelines.