Account Assistant 5-E7, 8

State of Michigan•Jackson, MI

About The Position

This position requires knowledge of policies and procedures related to Business Office functions and State Accounting processes. The ideal candidate will have the ability to make decisions and take action according to MDOC Policy Directives. A strong understanding of SIGMA or COMS operations is necessary. The role involves communicating professionally with vendors and staff both verbally and in writing. Responsibilities include receiving, sorting, correcting, and reconciling a wide variety of accounting documents, posting data to appropriate accounts, reviewing and coding financial information, making payments, and maintaining records on a daily basis using spreadsheets, database software, COMS, and SIGMA.

Requirements

Possesses knowledge of policies and procedures that relate to Business Office functions and State Accounting processes.
Has ability to make decisions and take action according to MDOC Policy Directives.
Possesses knowledge of SIGMA or COMS operations.
Completion of high school.
For Accounting Assistant 7: Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
For Accounting Assistant 8: Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
Attach a resume identifying specific experience and dates of employment (month and year, hours per week).
Provide at least three professional references and their contact information (phone number, address, email address, fax number). Current MDOC employees must include their current supervisor as one of three professional references.

Nice To Haves

For Accounting Assistant 6: One year of administrative support experience.
For Accounting Assistant E7: One year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.
For Accounting Assistant 8: One year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances.

Responsibilities

Receives, sorts, corrects, and reconciles a wide variety of accounting documents.
Posts data to appropriate accounts.
Reviews and codes financial information.
Makes payments and maintains records on a daily basis.
Communicates professionally with vendors and staff both verbally and in writing.