Accounting Assistant 5-8 (Accounts Payable)

State of Michigan•Lansing, MI

4d•Hybrid

About The Position

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer. MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here. This position has the ability to be a hybrid position for up to 50% of the pay period. The selected candidate is expected to work a minimum of the first two weeks in the office to assist in learning the position. There is no option for this position to be fully remote so it will require commuting to Grandview Plaza in Lansing 50% of the pay period. Accounting Assistant 5-E7: This position is responsible for the pre-audit and processing of payments for healthcare budget area vendor invoices in SIGMA. The position processes commodity and non-commodity-based payments, along with journal vouchers and correcting entries in SIGMA. In addition, this position interacts with other department staff and vendors. Accounting Assistant 8: This position serves as an advanced level worker responsible for the pre-audit and processing of payments for healthcare budget area vendor invoices in SIGMA. The position reconciles and processes commodity and non-commodity-based payments in SIGMA, along with journal vouchers and correction documents in SIGMA. The position ensures all transactions post correctly to balance sheet accounts in SIGMA, as well as ensuring proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA. Explains work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary. In addition, this position interacts with other department staff and vendors.

Requirements

Completion of high school.
One year of administrative support experience (for Accounting Assistant 6).
Two years of administrative support experience, including one year equivalent to an Accounting Assistant 6, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances (for Accounting Assistant E7).
Three years of administrative support experience, including one year equivalent to an Accounting Assistant E7, involving posting financial data to ledgers, preparing invoices, billings and/or vouchers, reviewing and coding financial information, and maintaining account balances (for Accounting Assistant 8).
Attach a cover letter and resume to your application.

Responsibilities

Pre-audit and processing of payments for healthcare budget area vendor invoices in SIGMA.
Process commodity and non-commodity-based payments.
Process journal vouchers and correcting entries in SIGMA.
Interact with other department staff and vendors.
Reconcile commodity and non-commodity-based payments in SIGMA.
Ensure all transactions post correctly to balance sheet accounts in SIGMA.
Ensure proper chart of account coding and event types are applied for journal vouchers and correction documents in SIGMA.
Explain work instructions to other Accounting Assistants in the work area, adapting guidelines to the assignment as necessary.