Accounting Assistant Accounts Payable Clerk
About The Position
The Accounting Assistant Accounts Payable Clerk performs support duties and fulfills accounting duties for other functions within the department as needed. This role ensures the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities, processes travel requests for reimbursement, reconciles Accounts Payable statements, and maintains the Vendor Master File. The position also involves coordinating with the Accounts Payable Lead for check processing, maintaining invoice filing systems, and month-end balancing. Additionally, the clerk will review non-inventory invoices against purchase orders, code them for payment, input data into the PeopleSoft system, and handle incoming calls regarding invoice and payment inquiries.
Requirements
- High school diploma or equivalent
- 2 years working in accounts payable
Nice To Haves
- College courses in business, typing, accounting, and math
Responsibilities
- Ensure the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities.
- Process travel requests for reimbursement for subsidiary entity personnel in an accurate and timely manner.
- Reconcile Accounts Payable statements and prepare all appropriate credit information for new vendors.
- Follow up with vendor representatives and sales personnel regarding discrepancies and variances.
- Maintain the Vendor Master File, including additions, deletions, and corrections.
- Report all maintenance to the Controller at least once a month.
- Coordinate with the Accounts Payable Lead to produce system checks, off-cycle checks, and to maintain the filing system of all paid invoices and check copies, and for the month-end balancing of PeopleSoft Accounts Payable module.
- Receive and review non-inventory invoices against system purchase orders, code accurately for payment, and input data directly into the PeopleSoft system.
- Distribute and follow-up with all Receipts Accrual and Accounts Payable Distribution Reporting.
- Handle all incoming calls for the Accounts Payable office regarding any and all questions pertaining to invoices, payments, and processing issues.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
