Accounting Clerk 1 - Accounts Payable

The Condado Collection•San Juan, PR

About The Position

The Condado Collection is a collection of hospitality properties in Puerto Rico, ranging from classic and modern luxury hotels to restaurants and entertainment. The Condado Vanderbilt is the standard of excellence for luxury resorts in San Juan and the Caribbean. Originally built in 1919, and restored to its distinguished grandeur, it offers unsurpassed gastronomy, exquisite rooms and suites, and personalized service. Our goal is to create experiences and inspire journeys not only for our guests but also for our workforce. We are confident that our team members are the key to providing passionate and authentic service. Let's build a collection of memories together!

Requirements

Associate's degree or Bachelor's degree in Accounting or Business Administration, preferred.
Minimum of two (2) years of experience in accounts payable or general accounting, required.
Critical attention to detail to identify billing errors and prevent overpayments.
Solid knowledge of basic accounting principles.
Experience with accounting software such as QuickBooks, SAP, Oracle, or similar systems.
Proficiency in Microsoft Office, especially Excel.
Ability to interact professionally and effectively with vendors and internal departments.
Strong organizational and time management skills.
Ability to handle multiple tasks and meet deadlines in a dynamic work environment.
Ability to work independently and collaboratively within a team.
Bilingual (English and Spanish): ability to read, write, and communicate verbally fluently.

Responsibilities

Manage outgoing payments, ensuring vendor invoices are accurate, properly approved, and paid on time.
Receive, review, approve, code, and enter vendor invoices into the accounting system.
Reconcile invoices with purchase orders and receiving documents to verify accuracy.
Schedule and process payments by check, ACH, or bank transfer, according to established payment terms.
Reconcile vendor statements and investigate discrepancies related to pricing, quantities, or billing errors.
Identify and resolve invoice discrepancies to prevent overpayments or duplicate payments.
Maintain organized, accurate, and up-to-date records of all accounts payable transactions.
Respond in a timely and professional manner to vendor inquiries and resolve payment-related issues.
Collaborate with internal departments to obtain approvals and resolve discrepancies.
Perform specific analyses as needed by the business.
Support month-end closing activities related to accounts payable.
Ensure compliance with company policies, accounting procedures, and applicable regulations.
Perform other accounting and administrative functions as assigned.
Perform other related duties as assigned by supervisors or management.