Accounting Assistant

Goodwill Easterseals Miami Valley•Dayton, OH

About The Position

The Accounting Assistant supports the Accounting Manager with the Agency’s record keeping and financial reporting requirements. The role requires solid accounting skills and is responsible for purchasing, supply inventory, gift certificates, petty cash, retail outlet business statements, audits, invoicing, deposits, filing, and backup coverage for other Finance Office functions. The employee must comply with Agency policies, procedures, safety standards, and applicable regulatory standards, including CARF and Department of Labor requirements. There are no supervisory responsibilities. The position requires an Associate’s Degree in Accounting, a Certificate of Higher Education in Accounting, or a high school diploma with five years of General Ledger experience. It also requires five years of General Ledger experience and two years working with Microsoft Excel and Word. The successful candidate must be able to work independently and collaboratively, meet deadlines, handle challenges in a fast-paced environment, use Microsoft Office, communicate and organize effectively, provide good customer service, work well with a broad range of people, and be self-motivated and attentive to numbers and details. When using a personal vehicle for Agency business, the employee must maintain a valid driver’s license, an acceptable driving record, and adequate vehicle liability insurance. The employee must also be able to pass a criminal background check and random drug screens. Reasonable accommodations may be made for qualified individuals with disabilities. The role regularly involves standing, walking, handling objects or controls, reaching, and talking or hearing. It occasionally involves climbing or balancing, stooping, kneeling, crouching or crawling, and tasting or smelling. Lifting requirements include up to 10 pounds regularly, up to 25 pounds frequently, and up to 50 pounds occasionally. The employee may occasionally work outdoors in varying weather and be exposed to electrical-shock risk; noise is usually moderate.

Requirements

Associate’s Degree in Accounting, Certificate of Higher Education in Accounting, or high school graduation with five years of General Ledger experience.
Five years of experience in General Ledger.
Two years of experience working with Microsoft Excel and Word.
Working knowledge of Microsoft Office products.
Ability to work independently with little direct supervision and cooperatively as a team member.
Ability to complete projects and assignments in a timely and efficient manner.
Ability to handle daily operational challenges in a fast-paced environment.
Excellent customer service, organizational, writing, and reading skills.
Excellent interpersonal skills and ability to relate well to a broad spectrum of people, including consumers and employees.
Self-motivation and strong aptitude for numbers and details.
When operating a personal vehicle on GESMV business, maintain a valid driver’s license, a driving record acceptable to GESMV’s liability insurance provider, and adequate vehicle liability insurance; promptly notify Human Resources if any of these conditions cannot be maintained.
Ability to pass a criminal background check and random drug screens.

Responsibilities

Support the Accounting Manager with the Agency’s record keeping and financial reporting requirements.
Manage purchasing, including purchasing supplies and services and maintaining related records.
Review supply and purchase requisitions to ensure that required approvals have been obtained.
Investigate purchasing options, including blanket purchase orders, extended payment options, and quality discounts, to obtain the best price.
Issue and monitor gift certificates at GESMV retail stores.
Maintain Agency supply inventory and distribute supplies weekly based on orders, including deliveries to locations outside the Main Street facility on the established basis.
Manage the Finance Office petty cash fund.
Compile, prepare, and audit Statements of Business for Agency retail outlets and record the information on worksheets for entry into Agency financial records.
Audit automobiles donated and sold through GESMV’s auction process.
Invoice various services in MAS90 accounting software.
Serve as backup for other Finance Office functions and maintain familiarity with their detailed processes to support timely, accurate reporting.
File all paperwork in the Business Office.
Take prepared bank deposits to the bank.
Comply with Agency policies, procedures, safety standards, and applicable regulatory standards throughout work areas.