Accounting Assistant

The Hatch Group, Inc.•Plainville, MA

8d•$22 - $27•Onsite

About The Position

The Accounting Assistant provides day-to-day administrative and accounting support, including entering accounts payable invoices, maintaining organized financial records, responding to emails, answering incoming phone calls, and assisting with basic accounting functions. The role calls for someone who is organized, comfortable working with numbers, willing to learn, and able to manage multiple priorities accurately and professionally. This is a full-time, in-person position with a Monday–Friday schedule from 8:30 AM to 5:00 PM. The work involves regular interaction with accounting, operations, project management, vendors, customers, and employees across multiple locations. The environment is fast-paced and requires flexibility, responsiveness, and the ability to shift priorities when needed. Employees are subject to pre-employment and random drug screenings.

Requirements

Previous office, bookkeeping, accounts payable, or administrative experience is required.
Strong attention to detail and commitment to accuracy.
Ability to stay organized and manage multiple tasks and deadlines.
Strong written and verbal communication skills.
Professional and courteous phone and email etiquette.
Comfort with asking questions and following established procedures.
Ability to work independently while contributing as part of a team.
Willingness to learn new systems and take on additional responsibilities as the company grows.

Nice To Haves

Associate degree or certificate in accounting, finance, business administration, or a related field.

Responsibilities

Enter accounts payable invoices accurately and promptly into QuickBooks Online.
Review invoices for appropriate documentation, coding, purchase orders, and approvals.
Assist with matching invoices to purchase orders, receipts, and supporting documentation.
Monitor the accounting email inbox and respond to or route vendor and internal inquiries.
Answer incoming accounting phone calls, assist callers, or direct them to the appropriate team member.
Communicate with vendors about invoice status, missing documentation, account questions, and payment information.
Help maintain vendor records, including W-9 forms, certificates of insurance, contact information, and payment details.
Review vendor statements and help identify missing invoices, outstanding balances, or discrepancies.
Assist with preparing documentation for weekly payment and check runs.
Enter and organize company credit card receipts and expense documentation.
Maintain accurate electronic and physical accounting records.
Scan, upload, organize, and file invoices, receipts, and other financial documents.
Assist with basic account reconciliations and research discrepancies as directed.
Provide backup support for accounts receivable tasks, including recording customer payments and maintaining supporting documentation.
Assist with data entry, spreadsheet maintenance, and preparation of routine accounting reports.
Support month-end and year-end closing activities by gathering and organizing requested documentation.
Work with project managers, operations teams, and office personnel to obtain missing information and resolve basic billing or coding questions.
Maintain confidentiality when handling company, employee, customer, and vendor information.
Perform additional administrative and accounting duties as assigned.