Accounting Assistant/Billing and Accounts Receivable Specialist

ERRG•Martinez, CA

11d•$32 - $35•Onsite

About The Position

ERRG is hiring an Accounting Assistant/Billing and Accounts Receivable Specialist for an in-office role in its Martinez, California office. The position reports to the CFO and works closely with the senior billing specialist and project managers to manage billing from contract award through project closeout. The role also supports accounts receivable, gross receipts tax reporting, month-end close, audits, and general accounting duties as time allows.

Requirements

Bachelor’s degree in accounting or finance, or equivalent relevant experience.
At least 3 years of experience in contract-based invoicing and accounts receivable.
Proficiency in Microsoft Office, including Excel XLOOKUP and pivot tables.
Hands-on experience with a large ERP system.
Experience supporting month-end close and financial audits.
Exceptional attention to detail and ability to maintain accuracy while managing multiple deadlines.
Excellent organizational, analytical, communication, and problem-solving skills.
Ability to read and interpret contracts for accounting and invoicing implications.

Nice To Haves

Project accounting experience.
Experience with an Oracle-based ERP.

Responsibilities

Prepare timely client invoices in accordance with lump sum, fixed fee, and time-and-materials contracts, ensuring invoice packages are accurate and include required supporting documentation.
Set up and maintain projects in JD Edwards using contract details for billing and invoicing.
Research billing discrepancies, process adjustments, and resolve invoicing issues.
Record and apply client payments received by check, ACH, or wire transfer.
Work with project managers to follow up on overdue invoices.
Prepare and report gross receipts taxes for multiple jurisdictions monthly, and research requirements when entering new jurisdictions.
Follow internal controls and approval procedures, support audit requests, and recommend improvements to billing and collection workflows.
Perform other billing, invoicing, accounts receivable, and general accounting duties as required or as time allows.