Accounting and HR Administrative Assistant

Curtis Machine Company•Dodge City, KS

3d•Hybrid

About The Position

Curtis Machine Company is looking for a PART-TIME Accounting and HR Administrative Assistant. To begin this position will be 20-32 hours a week, however, this position will transition into Full-time at a future date. You will support company operations by managing daily clerical tasks, processing payroll, accounts payable and accounts receivable, and assisting with employee recruitment and onboarding. This hybrid role ensures accurate financial record-keeping, compliance with employment laws, and efficient personnel administration.

Requirements

Previous experience in HR &/or Accounting or an administrative role.
Experience working effectively in a complex, multifaceted environment.
Proficiency in MS Office (Word, Excel, Outlook).
Strong attention to detail and high confidentiality.
Excellent judgment and creative problem-solving skills, including conflict-resolution skills.
Organizational skills in setting priorities to complete a heavy workload within established time frames and deadlines.
Exceptional writing, editing, and oral communication skills.
Ability to work independently once trained.

Responsibilities

Process accounts payable (invoices/checks), reconcile bank statements, assist with expense reports, and maintain accurate records.
Perform monthly, quarterly, and/or yearly account reconciliations and reports as needed.
Handle bank deposits, organize and direct post.
Verify and post transactions, aging AR, bank reconciliations.
Assist in collection of past due invoices.
Act as the point of contact for vendor and customers regarding billing concerns only.
Process payroll data, track employee attendance/leave, and assist with benefits enrollment and employee questions.
Support recruitment (postings, scheduling interviews), onboarding I-9, background, drug screening processing, maintain personnel files, and ensure compliance with labor laws.
Answer inquiries from staff, manage office supplies, maintain confidentiality, and provide general office support.
Organize/maintain electronic and paper files/records.
Answer and direct phone calls, write and distribute emails for Accounting and HR only.