Accounting and Administrative Specialist - Fleet/Automotive
About The Position
The Napleton Fleet Group is seeking a detail-oriented, organized Accounting and Administrative Specialist with a general accounting background, strong data-entry skills, and the ability to handle multiple responsibilities in a fast-paced environment. Based at the company’s Oak Brook Terrace office, the position handles accounting and financial processing as well as vehicle and administrative processing. The Napleton Fleet Group has been in business since 1992 and has a history of high-volume fleet sales. The role includes processing bank deposits and financial transactions, managing accounts payable, maintaining vehicle and financial records, reconciling vehicle schedules, researching discrepancies, and providing general administrative and accounting support.
Requirements
- At least 2 years of automotive dealership or fleet management experience.
- General accounting or bookkeeping experience.
- Experience processing bank deposits and handling financial transactions.
- Familiarity with accounts payable and invoice processing.
- Strong data-entry and computer skills.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Good communication and problem-solving skills.
Responsibilities
- Prepare and process daily bank deposits.
- Handle deposit processing and reconciliation.
- Process vehicle payoffs and related financial transactions.
- Manage accounts payable, including vendor invoices and payments.
- Process and track vehicle upfitting invoices and related payables.
- Review transactions for accuracy and resolve discrepancies.
- Enter and maintain accurate vehicle and financial information in company systems.
- Perform vehicle schedule cleanup and reconciliation.
- Review vehicle schedules to ensure information is complete and accurate.
- Research and resolve discrepancies involving vehicle orders, invoices, payments, and account records.
- Assist with general administrative and accounting duties as needed.
Benefits
- Medical, dental, and vision coverage.
- 401(k).
- PTO.
- Discounts on products, services, and vehicles.
- Opportunity to continue learning, cross-train, and grow skills and career.
- Monday–Friday schedule with work/life balance and flexibility.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
