Accounting and Administrative Specialist - Fleet/Automotive

Napleton Corporate•Oakbrook Terrace, IL

3d•Onsite

About The Position

The Napleton Fleet Group is seeking a detail-oriented, organized Accounting and Administrative Specialist for its Oak Brook Terrace office. The role handles accounting and financial processing as well as vehicle and administrative processing in a fast-paced environment. The company has been in business since 1992 and has a history of high-volume fleet sales.

Requirements

At least 2 years of automotive dealership or fleet management experience.
General accounting or bookkeeping experience.
Experience processing bank deposits and handling financial transactions.
Familiarity with accounts payable and invoice processing.
Strong data entry and computer skills.
Excellent attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines.
Good communication and problem-solving skills.

Responsibilities

Prepare and process daily bank deposits.
Handle deposit processing and reconciliation.
Process vehicle payoffs and related financial transactions.
Manage accounts payable, including vendor invoices and payments.
Process and track vehicle upfitting invoices and related payables.
Review transactions for accuracy and resolve discrepancies.
Enter and maintain accurate vehicle and financial information in company systems.
Perform vehicle schedule cleanup and reconciliation.
Review vehicle schedules to ensure information is complete and accurate.
Research and resolve discrepancies involving vehicle orders, invoices, payments, and account records.
Assist with general administrative and accounting duties as needed.