Accounting Administrator (Entry-Level)

Fire Fighter Sales & Service Co. • Warrendale, PA

3d • Onsite

About The Position

The Entry-Level Accounting Administrator supports the Finance Department with day-to-day accounts receivable (AR) and accounts payable (AP) activities. This position is intended for someone beginning an accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and the role offers growth opportunities within the accounting team.

The position is part-time, 24 hours per week, in a professional business-casual office environment in Warrendale, Pennsylvania. No travel is involved.

Requirements

• High school diploma or equivalent required.
• 0–2 years of accounting or administrative experience.
• Basic understanding of accounting principles and procedures.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information.
• Willingness to learn and take direction.

Nice To Haves

• Associate’s degree in accounting, business, or a related field preferred.

Responsibilities

• Assist with preparing and sending customer invoices.
• Post customer payments in the accounting system.
• Help monitor aging reports and follow up on past-due balances.
• Respond to basic customer billing inquiries.
• Maintain organized customer files and documentation.
• Support account reconciliations and month-end accounts receivable tasks.
• Enter vendor invoices accurately into the accounting system.
• Match invoices to purchase orders and receiving documents.
• Assist with processing check runs and electronic payments.
• Maintain vendor records and filing systems.
• Communicate with vendors regarding payment status as needed.
• Help reconcile vendor statements.
• Maintain accurate digital and paper financial records.
• Assist with data entry and basic account reconciliations.
• Provide support during month-end and year-end close.
• Perform other administrative duties as assigned; duties may change or be assigned as needed.

Benefits

• Medical, dental, and vision insurance plans.
• Company-paid life insurance and long-term disability coverage.
• Optional supplemental benefits.
• Paid time off (PTO) starting in the first year of employment.
• Seven paid holidays annually.
• 401(k) plan with safe harbor match, including traditional and Roth options.
• Employee referral program with bonus opportunities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree