Accounting Administrator

Aston Carter•St. Louis, MO

21h•Onsite

About The Position

We are seeking a highly organized, detail-oriented, and proactive Office Administrator & Junior Bookkeeper to support daily office operations and core financial functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping operations and financial records accurate, efficient, and up to date.

Requirements

At least 3 years of experience in office management.
Proficiency in QuickBooks for bookkeeping, billing, and financial record management.
Strong understanding of basic accounting principles.
Hands-on experience with accounts receivable, accounts payable, and invoice processing.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to perform accurate data entry and maintain organized records.
Excellent organizational and multitasking skills in a fast-paced environment.
High level of integrity and ability to handle confidential information responsibly.
Strong written and verbal communication skills for interacting with leadership, vendors, and internal teams.

Nice To Haves

Experience in office administration and operations, including facilities coordination and supplies management.
Experience supporting trade show or event registrations and logistics.
Ability to develop, document, and improve office procedures and workflows.
Proficiency with Excel for data entry and basic reporting.
Demonstrated ability to prioritize tasks and manage competing deadlines.
Comfort working both independently and collaboratively within a small office environment.

Responsibilities

Oversee daily office workflow to ensure smooth and efficient operations.
Coordinate office supplies, facilities needs, and general office logistics.
Manage trade show registrations and related administrative tasks.
Provide comprehensive administrative support to leadership and internal teams.
Perform accurate data entry and maintain organized records and files.
Create invoices and manage billing activities using QuickBooks.
Maintain accurate financial records, including accounts receivable and accounts payable.
Process invoices and review purchase orders for accuracy and completeness.
Apply fundamental accounting principles to support bookkeeping and financial tasks.
Develop, document, and maintain office procedures, policies, and workflows.
Manage multiple administrative and financial tasks simultaneously in a fast-paced environment.
Communicate professionally in writing and verbally with leadership, vendors, and internal teams.
Use Microsoft Office and Excel for reporting, data entry, and general office tasks.