Accounting & Administrative Coordinator

Eureka Robotics•Atlanta, GA

43d•$45,000 - $55,000•Onsite

About The Position

Eureka Robotics is a deep-tech company that develops and deploys advanced robotics and AI systems for intricate industrial handling tasks. Its global engineering team operates across Singapore, Vietnam, Japan, and the United States, working with clients in manufacturing, logistics, electronics, and aerospace. The Accounting & Administrative Coordinator supports sales and accounts receivable, procurement and accounts payable, engineer timesheet administration, financial and sales documentation, and general office, HR, and administrative activities. The role is based at Eureka Robotics’ Atlanta office and is a full-time, W-2, non-exempt position. The annual salary is $45,000–$55,000, depending on experience. The company offers health insurance through its ICHRA scheme.

Responsibilities

Prepare, issue, and accurately record customer invoices in the accounting system on time.
Assist with drafting sales quotations and maintaining related documentation in the CRM.
Monitor outstanding payments, follow up with customers on overdue invoices, and resolve billing questions or discrepancies.
Raise purchase orders and track them through delivery.
Liaise with vendors regarding quotations, orders, and delivery follow-ups.
Record supplier invoices and AMEX spending in the accounting system and match them against purchase orders and delivery orders.
Collect, check, and consolidate engineers’ timesheets; provide timesheet data for project costing and budgeting; and flag missing or inconsistent entries for correction.
Maintain organized records of sales documents, including quotations, contracts, purchase orders, delivery orders, and invoices.
Maintain supporting documents for bank transactions and AMEX spending, including receipts, statements, and approvals.
Keep proper records for local sales and tax purposes and ensure documentation is complete and properly filed.
Coordinate internal and external meetings and visitors, and arrange general office needs such as supplies and cleaning services.
Assist with recruitment, including candidate screening, interview scheduling, and arranging candidate tests.
Assist with visa applications as needed, travel bookings and insurance within the approved budget, and onboarding and offboarding.
Assist with staff engagement and welfare activities and provide general support for HR activities and events.
Communicate internal information to employees when necessary.
Manage the CEO’s calendar and appointments.
Support ad hoc administrative tasks as needed.