Accounting Administrative Assistant
About The Position
The Part-Time Accounting Administrative Assistant provides administrative and accounting support to the Finance Department. This position is responsible for assisting with day-to-day accounting operations, maintaining accurate records, supporting customer and vendor communications, and ensuring timely completion of administrative tasks. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced office environment. The successful candidate must work onsite and collaborate effectively with internal team members and external vendors/customers.
Requirements
- High school diploma or equivalent
- Minimum 1–2 years of administrative or accounting support experience
- Basic understanding of accounting terminology and procedures
- Proficiency in Microsoft Office Suite, especially Excel and Outlook
- Experience with accounting or ERP software systems
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information professionally
- Dependable attendance and ability to work onsite during scheduled hours
Nice To Haves
- Associate degree in Accounting, Business Administration, or related field
- Experience in accounts payable, accounts receivable, or bookkeeping support
- Customer service experience in a professional office environment
Responsibilities
- Perform daily administrative and clerical duties for the Finance Department
- Process incoming and outgoing mail and distribute documents appropriately
- Maintain electronic and paper filing systems
- Scan, organize, and archive invoices and accounting documents
- Respond to emails professionally and timely
- Order and maintain office and accounting department supplies as needed
- Perform accurate data entry into accounting and ERP systems
- Mail and/or email invoices and account statements
- Mail weekly check disbursements
- Assist with accounts payable processing and vendor invoice tracking
- Maintain and update vendor records and W-9 documentation
- Review vendor statements and assist in resolving discrepancies
- Maintain confidentiality of financial and employee information
- Communicate professionally with customers, vendors, and internal staff
- Identify process improvement opportunities and support department efficiency
- Provide backup support for other accounting or administrative functions as needed
- Perform additional duties and special projects as assigned by management
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
