Administrative Assistant

Brewco Marketing Group•Central City, KY

About The Position

The Accounting/Administrative Assistant performs routine clerical, administrative, and accounting functions. The role supports office operations through correspondence, scheduling, record and file maintenance, customer and visitor inquiries, office equipment, meeting and travel coordination, and inventory management. Accounting work includes maintaining financial records, entering and reconciling transactions, reviewing invoices and expenses, monitoring accounts and loan payments, and responding to general account questions. The position reports to the Accounting Manager.

Requirements

High school diploma or equivalent preferred.
Ability to lift objects weighing at least 30 pounds.

Nice To Haves

Experience in marketing, logistics, management, product sampling, and/or mobile marketing.
QuickBooks experience.

Responsibilities

Perform clerical and administrative tasks, including database management, word processing, and maintaining paper or electronic filing systems.
Answer calls, provide information, take messages, and direct inquiries to the appropriate individuals.
Create, update, and manage records, forms, and documents while ensuring accuracy and compliance with company standards.
Operate and maintain office equipment and arrange repairs as needed.
Greet visitors, manage inquiries, and schedule appointments or meetings for staff.
Compose and distribute correspondence, reports, presentations, and meeting notes.
Handle incoming and outgoing mail, monitor office supply inventory, order supplies as necessary, and manage vendor relationships.
Review documents for accuracy, grammar, and compliance with company format policies.
Coordinate conference or travel arrangements and prepare materials for meetings or events.
Maintain and prepare conference rooms, including setup, cleanliness, supplies, and coordination of technical support.
Adapt to new office technologies and contribute to projects or team efforts as needed.
Perform financial calculations, including amounts due, interest charges, balances, discounts, equity, and principal.
Reconcile records or note and report discrepancies.
Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Access computerized financial information to answer general questions and questions related to specific accounts.
Classify, record, and summarize numerical and financial data to compile and maintain financial records using journals, ledgers, or computers.
Debit, credit, and total accounts using computer spreadsheets, databases, and specialized accounting software.
Match order forms with invoices and record the necessary information.
Monitor loan and account status to ensure payments are up to date.
Verify processed work by checking entries and comparing system reports to balances.
Charge expenses to accounts and cost centers by analyzing invoice and expense reports and recording entries.
Perform other duties as assigned.