Accounting Administrative Assistant

La Gorce Country Club•Miami Beach, FL

2d•$25 - $27•Onsite

About The Position

The Accounting Administrative Assistant supports the Accounting Department by performing both clerical and accounting duties and plays an integral role in the accounting department by having a direct impact on the company’s cash flow through our billing and collections process.

Requirements

3+ years’ proven experience.
Working knowledge of Excel, Word, and Outlook.
Must have excellent organization and communication skills.
Must have excellent skills in accuracy and efficiency, as well as be detail oriented.
Must be able to develop and foster professional relationships with members and staff.
Maintains strict confidentiality
Completes work in a timely manner; strives to increase productivity
Adapts to changes in the work environment
Works well with others in a team environment
Prioritizes and plans work activities; Uses time efficiently
Excellent verbal and written communication skills

Nice To Haves

Working knowledge of Clubessential a plus.
Bilingual English-Spanish a plus.
College degree preferred not required, preferably in accounting.
Prior Club experience preferred
Microsoft Excel & Word proficiency required

Responsibilities

Process member monthly billing statements, assorted duties involved.
Process assorted invoicing for all events.
Process assorted invoicing for new members.
Handle all charge disputes and billing inquiries by email or phone.
Follow up on member and event collections.
Process delinquency letters.
Post daily sales for all POS areas.
Process daily bank deposits.
Post member payments on account daily.
Club reciprocals statements reconciliation.
Process monthly auto payments, with ACH and credit cards.
Collects, tracks, and maintains vendor certificates of insurance and W9s
Researches open invoices
Compiles, emails and files vendor payments and related documents
Timely reconciles monthly vendor statements
Updates Point of Sale system daily
Prepares analytical reports and account reconciliations as needed
Files chits, journal entries, and other accounting documents as needed
Member account inquiries
Member account posting
Assists with monthly inventory audits
Reconciles corporate credit cards and Amazon Account on a monthly basis
Spot checks inventory for the Golf and Food & Beverage Departments.
Assists with other projects, reconciliations, and reports as assigned by management.
All other duties as directed by Controller or Chief Financial Officer