Account Clerk I/II

Butte County•Oroville, CA

2d•Onsite

About The Position

Butte County is recruiting for Account Clerk I and Account Clerk II, with the current vacancy in the Department of Public Works. The eligibility list created through this recruitment may be used to fill current or future vacancies in any Butte County department. The classification is scheduled to receive a 5% cost-of-living adjustment effective July 2027. The salary range is $1,454.40–$1,949.60 biweekly ($18.18–$24.37 per hour) for Level I and $1,607.20–$2,152.80 biweekly ($20.09–$26.91 per hour) for Level II. A training and experience evaluation may be used to rank qualified applicants. Applicants should provide detailed responses to supplemental questions and include all qualifying work experience in the application’s Work Experience section. Under immediate or general supervision, Account Clerks perform routine to complex fiscal, financial, statistical, and accounting support duties. Work includes preparing, processing, balancing, and maintaining manual and computerized accounting and financial records and transactions; receiving, documenting, and depositing payments; and providing general office support. Duties vary by department and may include accounts receivable, accounts payable, billing, business licensing, payroll recordkeeping, expense allocations, cost accounting, internal financial controls, and budget preparation. Account Clerk I is the entry-level classification. Incumbents initially work under close supervision on routine accounting support assignments and may take on more varied and complex work as they gain experience. Account Clerk II is the journey-level classification, performing the full range of assigned duties independently and exercising judgment and initiative, with occasional instruction for new or unusual situations. Positions are flexibly staffed; advancement from Level I to Level II is subject to management affirmation and approval, satisfactory performance, and meeting the Level II minimum qualifications. Neither level directly supervises staff. A position may require a valid California Driver’s License. All County employees are designated Disaster Service Workers and must complete assigned related training and return to work as ordered in an emergency.

Requirements

Equivalent to completion of the twelfth grade.
Account Clerk I: one year of general office and computer experience.
Account Clerk II: two years of increasingly responsible accounting or bookkeeping experience at a level equivalent to the County’s Account Clerk I class.
Knowledge of fiscal and accounting document processing and recordkeeping terminology and practices, including accounts receivable, accounts payable, and/or payroll.
Knowledge of business arithmetic and basic financial and statistical techniques; methods for preparing and processing records, reports, forms, and other documents; and financial and statistical recordkeeping practices.
Knowledge of customer-service techniques for dealing effectively with the public, vendors, contractors, and County staff.
Knowledge of English language structure and content, including spelling, composition, and grammar.
Knowledge of modern business equipment and communication tools, including computers and software relevant to the work.
Ability to perform fiscal, financial, statistical, and accounting recordkeeping accurately and efficiently, and to prepare and process assigned financial and statistical documents.
Ability to research and compile information; learn County organization and operations; and interpret and apply relevant laws, regulations, codes, ordinances, policies, and procedures.
Ability to enter and retrieve computer data accurately and make accurate arithmetic, financial, and statistical computations.
Ability to establish and maintain filing, recordkeeping, and tracking systems; organize work, set priorities, meet deadlines, and follow up on assignments.
Ability to use tact, initiative, prudence, and independent judgment within policy and procedural guidelines.
Ability to use relevant computer systems, software applications, and modern business equipment.
Ability to communicate clearly and concisely orally and in writing using appropriate English grammar and syntax, and to maintain positive working relationships.
A valid California Driver’s License may be required for a position assigned to this class.
Successful applicants must affirm a Disaster Service Worker loyalty oath, complete assigned related training, and return to work as ordered in an emergency.

Responsibilities

Perform fiscal support duties related to accounts receivable, accounts payable, billing, business licensing, and department-specific fiscal support, including posting, balancing, adjusting, and maintaining account and financial records.
Assist customers, departments, and employees with account information, discrepancies, accounting procedures, and department-specific issues; research transactions and update relevant files and departments.
Maintain ledgers, registers, and journals; reconcile transactions and data; record changes, resolve differences, and maintain accurate accounting and financial records.
Post and reconcile cash receipts and accounts payable; code accounts, prepare summaries and annual cost statistics, and distribute ledger charges among programs.
Compute, collect, process, balance, and deposit fees and payments; maintain cash balance worksheets.
Assist in preparing and batching financial and statistical information, reviewing and balancing input documents, monitoring and reconciling data-processing printouts, and making adjustments or corrections as needed.
Process reimbursement requests; collect receipts, verify charges, code and enter expenses, forward documents for management review and approval, and file documents.
Receive, sort, organize, and review bills, claims, invoices, payments, and other financial documents for completeness, accuracy, mathematical accuracy, correct entry, and proper coding.
Maintain accounting, financial, and statistical records and prepare periodic or special reports and department-specific files.
Assist with departmental payroll recordkeeping, expense allocations, cost accounting, internal financial controls, and budget preparation as assigned.
Perform general office support, including opening and routing mail and deliveries, preparing correspondence, filing, duplicating and distributing written materials, and ordering and tracking office supplies.
Perform related duties as assigned.