Account Clerk II

Los Rios Community College District•Sacramento, CA

About The Position

Under minimal oversight, performs a variety of complex clerical accounting duties involving the maintenance of financial or statistical records. The role supports financial operations, student services, accounts payable and receivable, payroll-related review, and reporting. The position also performs related duties as assigned. Applicants must submit a Los Rios Community College District application, a letter of interest, and a resume. Only information listed on the application and transcripts, if requested, will be used to verify minimum qualifications. Applications that refer reviewers to other documents for required information, or that omit required documentation, may be disqualified.

Requirements

Two years of experience related to the duties of the position.
For promotional applicants: one year of experience in Los Rios Community College District as an Account Clerk I. This promotional qualification applies to regular, current Classified employees working with the District.
Equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including students with physical or learning disabilities as they relate to differences in learning styles.
Ability to successfully foster and support an inclusive educational and employment environment.
Education must be from an accredited institution.
Experience is measured as 12 months at 40 hours per week; applicable part-time experience is converted to full-time equivalent.
Education is measured as 30 semester units per year.

Responsibilities

Prepare change funds for revolving fund operations.
Evaluate financial and business records for accuracy, including balances, postings, calculations, and other transaction records; reconcile or note discrepancies.
Compile reports and tables showing statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss.
Prepare bank deposits and reconcile cash register tapes.
Serve as a counter receptionist, provide general information on college activities, and answer student questions using databases and the District website.
Perform basic financial calculations, including amounts due, balances, discounts, equity, and principal.
Review data for accuracy and completeness and reconcile discrepancies.
Prepare daily cash reports and accounts payable using accounting programs and reports.
Process incoming invoices by checking extensions, discounts, and tax; verify balances, entries, calculations, and postings recorded by other workers.
Process negotiable instruments such as checks and vouchers, prepare student loan checks for distribution, and process credit card transactions.
Perform financial calculations, including calculations for student installment payment plans.
Prepare and input purchasing requisitions; review requisitions for completeness and accuracy.
Prepare financial and statistical reports; process invoices and returned checks; post bad debt entries; and coordinate with collection agencies or follow up on past-due receivables.
Handle student-related issues.
Monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices.
Assist with the audit of warrants before distribution.
Determine the applicability of federal or state tax and apply the correct rate.
Audit student and classified employee Intents to Employ and timesheets, verify account codes, and assist in resolving payroll problems and issues.
Assign or use accounting code numbers for income and expenditure items.
Prepare files and verify accuracy for hand-generated checks.
Perform financial calculations and analyze travel authorizations and disbursements to ensure adherence to District policy.
Receive control figures and balance output data to control figures.
Prepare journal entries and budget transfers.
Perform related duties as assigned.