Account Clerk II

Montgomery County•Dayton, OH

About The Position

Under general supervision from an account clerk supervisor, fiscal officer, or other higher-level supervisor, the Account Clerk II analyzes and processes expense reports, invoices, vouchers, payroll materials, and other financial records. The role determines the accuracy and validity of transactions; prepares vouchers, invoices, remittances, and other forms used to receive and disburse funds; maintains and reconciles ledgers and journals; and compiles financial information and reports. The position also performs related clerical duties. In the Cashier's Office, the position receives, processes, and records monetary transactions and assists customers in person and by phone with Food Stamp, ADC, and Daycare overpayments. Duties include verifying cases through the Ohio Benefits Worker Portal, establishing payment amounts and customer accounts, balancing and recording receipts, verifying identification, and issuing specified passes, tickets, cards, fees, and checks. The role also handles returned checks and incoming mail. The position processes agency, institution, or district biweekly payroll for submission to the Auditor of State and Department of Administrative Services. Payroll work includes verifying employee pay and leave, calculating adjustments and retroactive pay, and updating employee service time. The role may also prepare general relief payrolls, emergency assistance payrolls and vouchers, and related supply orders. It posts and reconciles internal accounts, investigates discrepancies, and prepares biweekly, monthly, quarterly, or annual financial reports.

Requirements

High school diploma or GED.
At least 6 months of experience related to accounting, bookkeeping, or cash handling.
Other evidence may be substituted.

Responsibilities

Receive, process, and record monetary transactions in the Cashier's Office.
Assist customers by phone and in person with intake of Food Stamp, ADC, and Daycare overpayments; verify cases through the Ohio Benefits Worker Portal, establish payment amounts, and create customer accounts.
Open and close the office, balance drawer totals, and ensure receipts are properly recorded.
Verify customer identification, obtain signatures and releases, and issue RTA bus passes, Project Mobility tickets, food cards, BCI/FBI fees, and WIA checks.
Accept and void assistance checks and miscellaneous returned checks, and sort incoming mail for distribution to agency staff.
Analyze and process expense reports, invoices, vouchers, and related materials; verify accuracy and validity and prepare documents for receipt and disbursement of funds.
Reconcile invoice discrepancies, verify appropriation sources, match invoices with delivery receipts and purchase orders, and prepare invoice recaps and voucher numbers.
Verify money remitted against serial numbers of licenses sold on consignment.
Prepare agency, institution, or district biweekly payroll for submission to the Auditor of State and Department of Administrative Services.
Verify biweekly payroll and leave, calculate payroll adjustments and retroactive pay, and calculate and update employee service time.
Prepare general relief payrolls, work slips, emergency assistance vouchers and supply orders, and cash payrolls including medical bills.
Post, update, and balance ledgers and journals for internal accounts; reconcile accounts with auditor and state accounting.
Gather and compile information for financial reports and prepare reports on maintained accounts.
Perform related clerical work, including account correspondence, filing, typing reports, and answering telephone inquiries.