Academic Services Specialist- Pathology

University of Maryland Faculty Physicians • Baltimore, MD

8d

About The Position

The Academic Services Specialist provides full administrative coordination for one or more academic programs, such as Residency, Academic, Fellowship, Education, or Credentialing programs, and performs other duties as assigned. The role coordinates program activities and related work across programs, departments, and staff to support efficiency and compliance with applicable policies, procedures, specifications, and funding limitations. It supports students or participants throughout their training, coordinates faculty and site assignments and supervision, and manages evaluation processes. The specialist also organizes program activities and learning resources, prepares communications and reports, assesses program results and effectiveness, and recommends improvements.

Requirements

• Three to five years of experience administering a program, preferably in a higher education or healthcare setting.
• Accurate typing and data entry skills.
• Excellent organizational and oral and written communication skills.
• Demonstrated proficiency with Microsoft Office Suite and software used by the department.

Nice To Haves

• Bachelor’s degree in a related field of study is preferred.

Responsibilities

• Coordinate the administrative activities of one or more academic programs, including interrelated activities across programs, departments, and staff, to support efficiency and compliance.
• Maintain clinical or internship site assignments and arrange site supervision by assigning faculty or preceptors.
• Ensure appropriate evaluation processes are in place and that each student or participant receives evaluations.
• Schedule and oversee academic program activities in accordance with applicable specifications, such as ACGME, and funding limitations.
• Maintain assignments of faculty, facilities, and students.
• Ensure students or participants progress through training appropriately to achieve academic requirements.
• Provide policy interpretation, technical advice, and problem-solving assistance to students or participants, referring issues to other resources as appropriate.
• Arrange extracurricular seminars, study sessions, or workshops to enhance the student or participant experience.
• Develop, compile, and write program coursework communications and promotional materials, such as newsletters, brochures, or flyers.
• Ensure materials for each training activity are available to students or participants and faculty members.
• Prepare periodic reports, financial statements, and records on program activities, progress, or status, as well as special reports for management or outside agencies.
• Use evaluation methodologies, track and analyze results, and recommend appropriate actions.
• Evaluate program effectiveness and recommend improvements.

Benefits

• Total rewards package supporting employees’ health, life, career, and retirement; further details are available through the referenced employee benefits webpage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed