Research Grant Specialist II - Academic Pathology

Cedars-Sinai Medical Center•Los Angeles, CA

About The Position

The Research Grant Specialist II works with principal investigators to complete and submit federal and non-federal grants and serves as a liaison between departments or research groups and sponsored research funds administration, accounting, and finance departments. The role generally performs pre- and post-award administrative functions, including preparing and routing internal documents for signature and processing, monitoring grant accounts, tracking expenses, reconciling grants and finances, and preparing research-related financial reports. The specialist monitors Time & Effort reporting, makes necessary funding corrections through direct cost transfer requests, and is responsible for grant closeout. The position also identifies research funding opportunities and may negotiate clinical-trial budgets or assist with research participant billing. It ensures compliance with internal policies and procedures, federal and local agency requirements, FDA requirements, and local Institutional Review Board requirements. The specialist follows Good Clinical Practice guidelines and maintains patient confidentiality in accordance with HIPAA and applicable law.

Requirements

High school diploma required.
Three years of experience in research grant administration, or an equivalent combination of education and experience.
Establish effective working relationships with cross-functional teams.
Excellent verbal and written communication skills and a solid understanding of federal and major funding agency grant submission guidelines.
Experience with multi-PI proposals.
Experience preparing general grant submission components, including progress and financial reports.
Experience preparing scientific manuscripts and abstracts.
Proficiency with eRA Commons, Grants.gov, NIH RePORTER, Federal Reporter, and other related proposal submission systems.
Knowledge of expense-tracking software.
Knowledge of general accounting and financial analysis.
Proficiency in Microsoft Office, including Word, Excel, and Outlook, and related applications.
Ability to create and use Excel spreadsheets for budget and data tracking.
Ability to identify problems and resolve them independently using initiative.
Ability to handle multiple tasks with short timelines, prioritize work, and complete assignments accurately and on time.
Ability to work independently, set priorities, and manage multiple detail-oriented tasks.
Highly organized, patient, persistent, and able to execute assigned tasks with minimal supervision.

Nice To Haves

Bachelor's degree preferred.
Knowledge of PeopleSoft strongly preferred.

Responsibilities

Work with principal investigators to complete and submit federal and non-federal grants.
Serve as liaison between departments or research groups and sponsored research funds administration, accounting, and finance departments.
Perform pre- and post-award administrative functions.
Prepare and route internal documents for signature and processing.
Monitor grant accounts, track expenses, perform grant and financial reconciliation, and prepare research-related financial reports.
Monitor Time & Effort for accurate reporting and perform necessary funding corrections through direct cost transfer requests.
Manage grant closeout.
Identify research funding opportunities.
May negotiate budgets for clinical trials.
May assist with research participant billing.
Ensure compliance with internal policies and procedures and federal and local agency requirements, including FDA and local Institutional Review Board requirements.
Maintain research practices according to Good Clinical Practice guidelines.
Maintain patient confidentiality according to HIPAA regulations and applicable law.
Participate in required training and education programs.