Academic Services Specialist- Pathology

University of Maryland Emergency Medicine • Baltimore, MD

1d • $54,800 - $82,200

About The Position

The Academic Services Specialist is responsible for the full administrative coordination of one or more academic programs, such as Residency, Academic, Fellowship, Education, or Credentialing programs, and other duties as assigned. The role coordinates program administration and related activities across programs, departments, and staff to support efficiency and compliance with applicable policies, procedures, and specifications.

The specialist maintains clinical or internship site assignments, arranges supervision by faculty or preceptors, and ensures appropriate evaluation processes are in place and completed. The role schedules and oversees program activities, maintains faculty, facility, and student assignments, and monitors participants’ progress toward academic requirements. It also provides policy interpretation and problem-solving assistance, organizes seminars and workshops, prepares program communications and promotional materials, and ensures training materials are available.

The position prepares periodic reports, financial statements, and records concerning program activities and progress. It uses evaluation methodologies to track and analyze results, recommends actions, and evaluates program effectiveness to identify improvements.

Requirements

• Three to five years of experience administering a program, preferably in a higher education or healthcare setting.
• Accurate typing and data-entry skills.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Demonstrated proficiency with Microsoft Office Suite and software used by the department.

Nice To Haves

• Bachelor’s degree in a related field of study is preferred.

Responsibilities

• Coordinate the administrative activities of one or more academic programs and related activities across programs, departments, and staff, ensuring efficiency and compliance with applicable policies, procedures, and specifications.
• Maintain clinical or internship site assignments and arrange supervision by assigning faculty or preceptors.
• Ensure appropriate evaluation processes are in place and that each student or participant receives evaluations.
• Schedule and oversee academic program activities in accordance with specifications, such as ACGME requirements, and funding limitations.
• Maintain assignments of faculty, facilities, and students, and ensure students or participants progress appropriately toward academic requirements.
• Provide policy interpretation, technical advice, and problem-solving assistance to students or participants, referring issues to other resources as appropriate.
• Arrange extracurricular seminars, study sessions, and workshops to enhance the student or participant experience.
• Develop, compile, and write program coursework communications and promotional materials, such as newsletters, brochures, or flyers.
• Ensure materials for each training activity are available to students or participants and faculty members.
• Prepare periodic reports, financial statements, records, and special reports on academic program activities, progress, and status for management or outside agencies.
• Use evaluation methodologies to track and analyze results, recommend appropriate actions, evaluate program effectiveness, and recommend improvements.
• Perform other duties as assigned.

Benefits

• University of Maryland Faculty Physician’s Inc. offers a total rewards package supporting employees’ health, life, career, and retirement. Further benefits information is available at the linked employee benefits page.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed