Academic Program Specialist
About The Position
The Academic Program Specialist provides administrative and operational support to the College of Biomedical and Translational Sciences at UNT Health. The role coordinates administrative activities; provides advanced support to leadership and faculty; manages meetings and special projects; maintains complex records and documentation; monitors deadlines; and ensures forms and reports are completed accurately and on time. The position supports academic program development, student services, outcome evaluation, recruitment, enrollment, and retention. It coordinates semester-level academic readiness, including course setup, instructional materials, classroom and technology arrangements, and related resources. The specialist serves as a secondary academic contact for course directors and instructors, supports course preparation and Canvas use, conducts readiness audits, coordinates instructional activities and events, and maintains operational documentation for consistency, accreditation, reviews, and reporting. The role is based at the University of North Texas Health in Fort Worth. The stated schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The work is sedentary and primarily involves sitting or standing and communicating with others. No adverse environmental conditions are expected. Driving a university vehicle is not required. Applicants must submit at least two professional references.
Requirements
- Bachelor's degree and two years of related experience, or an equivalent combination of education and experience.
- Knowledge of academic program administration and higher education processes.
- Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Ability to communicate professionally and effectively with faculty, students, staff, administrators, and university partners.
- Strong attention to detail and accuracy when maintaining academic records, schedules, correspondence, and program documentation.
- Ability to work independently, exercise sound judgment, and identify and resolve routine operational issues.
- Ability to maintain confidentiality and appropriately handle sensitive academic and administrative information.
- Proficiency with Microsoft Office or comparable productivity software, including Word, Excel, Outlook, and PowerPoint.
- Ability to learn and effectively use academic and instructional technology systems, including learning management systems and university administrative platforms.
- Ability to develop and maintain tracking systems, spreadsheets, timelines, checklists, and other organizational tools.
- Ability to establish effective working relationships across departments and functional areas.
- Ability to adapt to changing priorities, deadlines, and program needs.
- Strong problem-solving and critical-thinking skills.
- Ability to independently follow through on assignments and ensure tasks are completed accurately and on time.
- Applicants must submit a minimum of two professional references.
Responsibilities
- Support program development, student service delivery, outcome evaluation, and instructor/student recruitment, enrollment, and retention.
- Recommend, implement, and evaluate strategies to expand program offerings.
- Prepare analytical and statistical reports for management.
- Provide course support to faculty as needed.
- Develop and maintain relationships with offices to improve student and faculty services.
- Serve as a resource expert regarding program policies and procedures.
- Assist with developing and managing courses in the current learning management system as needed.
- Oversee office recordkeeping and manage updates to program web and print materials.
- May supervise office operations and/or the department budget.
- Coordinate semester-level academic activities, including room bookings, Canvas setup, syllabus checks, and preparation of instructional materials, classrooms, technology, and other resources.
- Serve as a secondary academic point of contact for course directors and instructors regarding course setup and semester timelines.
- Track and support faculty with course preparation, Canvas course shells, instructional technology, assessments, quizzes, and other academic requirements.
- Conduct semester readiness audits to ensure courses, instructional materials, and learning environments meet instructional standards.
- Coordinate instructional and in-class activity logistics, including Team Learning Exercises, classroom reservations, and academic event scheduling.
- Maintain standardized course templates, timelines, and operational documentation.
- Maintain accurate operational records for accreditation, internal reviews, and external reporting requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
