Academic Program Specialist

University of North Texas System•Fort Worth, TX

1d•Onsite

About The Position

The Academic Program Specialist provides administrative and operational support to the College of Biomedical and Translational Sciences (CBTS) at UNT Health. The role coordinates administrative activities; provides advanced support to leadership and faculty; manages meetings and special projects; maintains complex records and documentation; monitors deadlines; and ensures required forms and reports are completed accurately and on time. The position supports program development, student services, outcome evaluation, and instructor and student recruitment, enrollment, and retention. It coordinates semester-level academic operations, including course preparation, classroom and technology readiness, Canvas setup, syllabus checks, course-related activities, and academic event scheduling. The specialist also maintains operational documentation and records supporting accreditation, reviews, and reporting. CBTS includes the departments of Physiology & Anatomy, Pharmacology & Neuroscience, and Microbiology, Immunology & Genetics, with focus areas in education, student service, and research. The role is based at the University of North Texas Health at Fort Worth and is scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. Salary is commensurate with experience, in the range of $52,008 to $59,040.

Requirements

Bachelor's degree and two years of related experience, or an equivalent combination of education and experience.
Knowledge of academic program administration and higher education processes.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to communicate professionally and effectively with faculty, students, staff, administrators, and university partners.
Strong attention to detail and accuracy in maintaining academic records, schedules, correspondence, and program documentation.
Ability to work independently, exercise sound judgment, and identify and resolve routine operational issues.
Ability to maintain confidentiality and appropriately handle sensitive academic and administrative information.
Proficiency with Microsoft Office or comparable productivity software, including Word, Excel, Outlook, and PowerPoint.
Ability to learn and effectively use academic and instructional technology systems, including learning management systems and university administrative platforms.
Ability to develop and maintain tracking systems, spreadsheets, timelines, checklists, and other organizational tools.
Ability to establish effective working relationships across departments and functional areas.
Ability to adapt to changing priorities, deadlines, and program needs.
Strong problem-solving and critical-thinking skills.
Ability to independently follow through on assignments and ensure tasks are completed accurately and on time.

Responsibilities

Support program development, student service delivery, outcome evaluation, and instructor and student recruitment, enrollment, and retention.
Recommend, implement, and evaluate strategies to expand program offerings.
Prepare analytical and statistical reports for management.
Provide course support to faculty as needed.
Develop and maintain relationships with university offices to improve student and faculty services.
Serve as a resource expert on program policies and procedures.
Assist with developing and managing courses in the current learning management system as needed.
Oversee office recordkeeping and manage updates to program web and print materials.
May supervise office operations and/or a department budget.
Coordinate semester-level academic activities, ensuring courses, instructional materials, classrooms, technology, and related resources are ready before instruction begins.
Coordinate room bookings, Canvas setup, and syllabus checks.
Serve as a secondary academic point of contact for course directors and instructors regarding course setup and semester timelines.
Track faculty and support faculty with course preparation, Canvas course shells, instructional technology, assessments, quizzes, and other academic requirements.
Conduct semester readiness audits to ensure courses, instructional materials, and learning environments meet instructional standards.
Coordinate instructional and in-class activity logistics, including Team Learning Exercises, classroom reservations, and academic event scheduling.
Maintain standardized course templates, timelines, and operational documentation to support consistency across programs.
Maintain organized and accurate operational records for accreditation, internal reviews, and external reporting requirements.