Academic Services Coordinator, Academic Services & Registrar
About The Position
The Gould School of Law at the University of Southern California is seeking an Academic Services Coordinator to join the Office of Academic Services. This role supports curriculum development and revision, academic policy processes, student records, and a range of academic services. It is a one-year fixed-term position, with possible extension contingent on business needs. The role follows a hybrid schedule: staff work in person at least three days per week and may work remotely up to two days, though business needs may require additional in-person work. New hires may be expected to work fully in person during probation and training. Applicants must submit a cover letter and resume. The coordinator assists with reviewing and processing curriculum, course, degree-program, and policy-change proposals; maintaining student degree progress and academic records; and responding to student and staff questions about academic procedures. The role also supports course and exam scheduling, final exam administration and proctoring, grade processing, student petitions, academic publications, records management, and department operations. The position requires staying current on applicable ABA and university standards, policies, procedures, and regulations.
Requirements
- Bachelor's degree.
- Less than one year of minimum experience.
- Applicants must submit a cover letter and resume.
Responsibilities
- Assist in conceptualizing, planning, preparing, and coordinating curriculum development and revision activities.
- Develop and refine curriculum minors in collaboration with faculty.
- Receive, review, and analyze requests for changes to courses, degree programs, academic policies, and procedures.
- Advise deans, department chairs, faculty, and department staff on submission requirements for requests.
- Assist faculty and staff with preparing and presenting proposals for new or modified courses and programs, and policy changes.
- Determine whether proposals are acceptable for review and schedule requests for review by appropriate university committees.
- Prepare and maintain accurate degree progress summaries for graduate or undergraduate students, including credit summaries for work completed at USC and other domestic institutions.
- Update the student record computer system, generate requested documents and reports, and verify student information as requested.
- Respond to student and staff questions about registration, course scheduling and availability, degree checks, transcripts, diplomas, academic status, and petitions, including responding to Academic Services mailboxes.
- Counsel students on transfer credit evaluations and degree requirements; provide alternative solutions or direct them to the appropriate university unit.
- Prepare supporting materials and documentation for student petitions as needed.
- Assist with preparing, distributing, or updating bulletins, newsletters, handbooks, guides, fact sheets, brochures, and online academic-services content.
- Assist with planning and administering final exams; coordinate class and final exam scheduling; and assist with processing grades.
- Assist with reception-area coverage and updates to the department policy and procedure manual.
- Train student workers.
- Coordinate with Publications to ensure school actions are correctly recorded in the catalogue and schedule of classes; conduct periodic course reviews to keep the catalog current.
- Maintain detailed records and coordinate the organization, maintenance, storage, and retrieval of curriculum and policy records.
- Stay current on ABA and school-wide standards, policies, procedures, and regulations related to admissions, financial aid, registration, transfer credit, course and degree requirements, petitions, and other student services.
- Assist with developing and implementing program policies and procedures.
- Assist with final exam administration and proctoring at the end of Fall and Spring semesters, and with commencement each year.
- Perform other related duties as assigned or requested; duties may be added or changed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
