Academic Services Coordinator, Academic Services & Registrar
About The Position
The Academic Services Coordinator joins the Office of Academic Services at the USC Gould School of Law. The role supports curriculum development and revision, academic policies and procedures, student records, advising, course and exam scheduling, and general academic services. The position is fixed-term for one year, with a possible extension contingent on business needs. The coordinator works with deans, faculty, department staff, students, university committees, and Publications. They review and route academic proposals, maintain accurate student and curriculum records, respond to student and staff inquiries, and help ensure that school information and procedures are current. The position also assists with final exam administration and proctoring at the end of the Fall and Spring semesters, as well as commencement each year. The position follows a hybrid schedule: staff work in person three days per week and may work remotely up to two days, depending on business and department needs. More than three in-person days may be required, and new hires may be expected to work fully in person during probation and training. The hourly rate range is $26.33–$29.93. A bachelor's degree and less than one year of experience are listed as the minimum qualifications.
Requirements
- Bachelor's degree.
- Less than one year of minimum experience.
- Applicants must submit a cover letter and resume to be considered.
- Demonstrate a strong commitment to USC’s Unifying Values through ideas, words, and actions.
Responsibilities
- Assist with conceptualizing, planning, preparing, and coordinating curriculum development and revision activities.
- Develop and refine curriculum minors in collaboration with faculty.
- Receive, review, and analyze requests for changes to courses, degree programs, academic policies, and procedures.
- Advise deans, department chairs, faculty, and staff on submission requirements for academic requests.
- Assist faculty and staff in preparing and presenting proposals for new or modified courses and programs and policy changes; determine whether proposals are acceptable for review and schedule them for appropriate university committee review.
- Prepare and maintain degree progress summaries and credit summaries for work completed at USC and other domestic institutions.
- Update the student record computer system, generate requested documents and reports, and verify student information.
- Respond to student and staff questions about registration, course scheduling and availability, degree checks, transcripts, diplomas, academic status, and petitions.
- Respond to emails sent to the Academic Services mailboxes.
- Counsel students on transfer credit evaluations and degree requirements, provide alternative solutions or referrals, and prepare supporting material for student petitions as needed.
- Assist with preparing, distributing, and updating academic services bulletins, newsletters, handbooks, guides, fact sheets, brochures, and online content.
- Assist with planning and administering final exams and coordinating class and final exam schedules.
- Assist with processing grades and providing reception area coverage.
- Assist in updating the department's policy and procedure manual.
- Train student workers.
- Coordinate with Publications to ensure school actions are accurately recorded in the catalogue and schedule of classes; conduct periodic course reviews to keep the catalog current.
- Maintain detailed records and coordinate the organization, maintenance, storage, and retrieval of curriculum- and policy-related records.
- Stay current on ABA and school-wide standards, policies, procedures, and regulations related to admissions, financial aid, registration, transfer credit, course and degree requirements, petitions, and other student services.
- Assist with developing and implementing program policies and procedures.
- Assist with final exam administration and proctoring at the end of Fall and Spring semesters and at commencement each year.
- Perform other related duties as assigned or requested; duties may be added or changed by the university.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
