Academic Resource Manager

California State University, Fullerton•Fullerton, CA

7d•$5,053 - $16,221•Onsite

About The Position

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility. The College of Education within the Division of Academic Affairs is home to more than 1,200 credential and graduate students. The College of Education's work focuses on closing the opportunity gap. The College's impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We are seeking an experienced and collaborative professional to serve as Academic Resource Manager (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

Bachelor’s degree from an accredited four-year college or university in Accounting, Finance, Business Administration, or Public Administration.
A minimum of 10 years of progressively responsible experience in procurement and HR transactions, systems, and policies within the California State University system.
A minimum of 10 years of budget lead experience which includes directing, training, and supporting staff on university and units (Associate Vice President (AVP) Office or college level), policies and procedures, ensuring that their work meets the requirements for budget, procurement, and various HR policies and are audit-ready.
A minimum of 8 years of experience in oversight of an Ed. Doctorate program budget, including tuition revenue projection, staffing and benefits cost analysis, and expenditure planning.
A minimum of 8 years of experience of overseeing the budget and financial operations, and various HR processes, for a college with a student body that are primarily graduate level.
Responsibility for an entire academic unit to include analysis and projection of expenditures and revenues, and foundation/auxiliary organization funds.
Knowledge of the importance of CSU collective bargaining agreements and the ability to research and apply the requirements when working with staff, students, and faculty.
Proficient using computers and software applications as related to fiscal management needs.
Ability to extract data, analyze and interpret financial data, verify, and present information utilizing PeopleSoft is preferred.
Extensive working knowledge of Microsoft Office applications with an emphasis on Excel software for creating and maintaining financial databases.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Nice To Haves

Master’s degree from an accredited college or university in Accounting, Finance, Business Administration, or Public Administration.

Responsibilities

Serves as a strategic partner to the dean, ensuring optimal alignment and utilization of fiscal and human resources within the college – providing analysis of fiscal spending patterns, forecasting, and evaluating cost effectiveness.
Works collaboratively with Provost’s Office leadership, the Division of Administration and Finance, and other resource staff within the Division of Academic Affairs to collectively aim for operational efficiency across the division of Academic Affairs.
Serves as the college’s principal fiscal officer and is responsible for leading all budgetary administration of the college, including state, Cal State Fullerton Philanthropic Foundation (CSFPF), and Auxiliary Services Corporation (ASC) funds.
Develops multi-year and annual plans utilizing all college fund sources and ensures optimal alignment of resources with each department, unit, and program within the college.
Works closely with the college’s department chairs in the development of instructional budgets and assists with balancing workload allocations with workload demands.
Responsible for developing complex analyses and financial reports, formulating scenarios, monitoring expenditures and account balances, and ensuring that expenses do not exceed budget/ revenue.
Ensures that college fiscal operations are in compliance with Chancellor’s Office and campus policies and procedures and keeps college leadership and staff apprised of new guidelines and changes in campus and system practices.
Serves as the college’s representative for all fiscal matters including accounting, procurement, payroll, student business services, and auxiliary and philanthropic accounts.
Oversees human resource planning and processes for the college and, in collaboration with college leadership, develops strategic organizational plans that create an optimal structure to support the college with achieving its goals and objectives while also staying in alignment with university policy and the college’s position budgets.
Promotes a culture of inclusive excellence and is committed to identifying and eradicating inequities in recruitment, hiring, retention, and separation practices.
Supervises staff and is committed to staff growth, development, and continuous improvement.
Creates professional development plans to ensure appropriate skills are maintained.
Oversees processes associated with tenure track searches, lecturer contracts, and tracking of lecturer unit entitlements.
Exercises knowledge of relevant collective bargaining contracts.
Works closely with all levels of management, staff, faculty, and student workers, and is expected to promote a healthy team culture where all members work collectively to achieve the goals and objectives at the college, division, and university level.
Other duties as assigned.