Academic Program Assistant, Physical Therapy
About The Position
The Academic Program Assistant provides administrative, logistical, and operational support for all aspects of the assigned academic program, including support for academic leadership, faculty, and students. The role regularly coordinates with academic support personnel and other campus and University departments. This is a campus-based position requiring attendance on campus five days per week, with occasional weekend support scheduled in advance. The position may require travel to other campuses for academic events and may involve occasional evening hours. The assistant supports academic events, program administration, general administrative functions, faculty and student needs, and campus readiness activities. The position reports to the designated academic program leader, has no direct reports, and may manage student worker schedules and timesheets if assigned.
Requirements
- High school diploma or equivalent.
- At least three years of experience as an administrative assistant.
- Intermediate to advanced experience with Microsoft Office products, including Windows, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills, including tact and discretion.
- Excellent project management skills and ability to manage competing priorities and maintain strong partner relationships.
- Ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff and faculty, and coworkers.
- Willingness to work a flexible schedule when required.
- Professional demeanor and ability to maintain confidentiality.
Nice To Haves
- Bachelor’s degree or vocational training in office skills.
Responsibilities
- Assist with planning and preparing academic events, including commencement, student honor society events, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
- Attend academic events to provide on- or off-campus support, including occasional weekend and evening hours.
- Manage and maintain program projects and records, including faculty credentials and documentation, Blackboard course assignments, syllabi and booklists, student status rosters, assessments, and contact lists.
- Assist with obtaining faculty accreditation documentation, including annual CEUs, updated CVs, and licensure requirements, and coordinate with departments to ensure accreditation files are completed on time.
- Assist with coordinating and scheduling candidate interviews, including invitations, onboarding schedules, and room preparation and setup.
- Oversee day-to-day program and University-related activities.
- Provide administrative support, including scheduling meetings, maintaining files, tracking expenses, arranging travel, taking meeting minutes, delivering classroom materials, and handling business card requests.
- Serve as a campus contact for faculty, staff, students, alumni, visitors, and outside agents, relaying University information, policies, procedures, and activities.
- Provide reception and front desk coverage for the Customer Service Coordinator as needed.
- Coordinate with Assistant Program Directors to compile contributing faculty assignments.
- Maintain course coordinator and faculty schedules.
- Coordinate new student orientations with Student Services and Program Directors, verify program membership, and order books for students on clinical rotations.
- Maintain student conference attendance in EXXAT.
- Serve on the Campus Readiness Team (Safety) and campus reentry team as needed.
- Perform other duties and responsibilities management may deem necessary.
- May manage student worker schedules and timesheets if assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
