Academic Program Administrator

Princeton University•Princeton, NJ

3d•$77,000 - $83,000

About The Position

The Department of Astrophysical Sciences seeks a versatile Administrator to manage its academic programs, courses, student operations, and events. Working in coordination with the Directors of Undergraduate and Graduate Studies and the related Deans Offices, the Academic Program Administrator supports the smooth operation of the department’s academic programs. The administrator helps undergraduate and graduate students achieve their academic goals in a supportive environment and assists teaching faculty in effectively carrying out their instructional goals. The role manages undergraduate and graduate program operations, supports the Undergraduate Summer Research Program, and advocates for student life. It includes coordinating student progress and academic processes, organizing events and recruitment activities, administering student funding, and building community and mentoring connections.

Requirements

Strong communication and interpersonal skills.
Solid knowledge of MS Office programs, especially Word and Excel, and competence in a variety of computing applications.
Ability to plan and organize activities within budgetary limits.
Strong organizational skills.
Ability to prioritize and manage multiple concurrent activities.
Ability to maintain a calm demeanor under deadline pressure.
Tact and ability to keep confidential information secure.

Nice To Haves

Experience in an institution of higher education.
Knowledge of PeopleSoft and Concur Tools.
Ability to work in teams to achieve goals.

Responsibilities

Manage the undergraduate program, supporting students from declaring their major through graduation and commencement.
Update course information, promote and coordinate course enrollment, build relationships with potential majors, register grades, and provide travel and conference guidance.
Plan undergraduate events, including the freshman expo, sophomore open house, and Class Day.
Organize the graduate admissions process, including designing and executing a multi-day department-wide visit for prospective graduate students, and provide orientation for new students.
Track graduate student progress through generals and thesis completion; coordinate advisor matching and regular committee meetings.
Ensure stipend contracts are complete; arrange stipend and tuition payments for AIs, Fellowships, and ARs in Labor Accounting; and monitor endowed funds dedicated to student support.
Assist students administratively with Final Public Oral examinations and ensure department representation at recruiting events and conferences.
Administer the Undergraduate Summer Research Program application process in SAFE, encourage applications, and ensure Princeton and non-Princeton students are correctly supported.
Provide logistical support for the summer program, including housing, field trips, seminars, weekly lunchtime gatherings, and concluding talks; foster team building and build bridges for more diverse students.
Organize student engagement events and initiatives, develop mentoring initiatives across student and researcher cohorts, and represent the department on its Climate Committee and subcommittees.
Guide and support student-organized initiatives, plan celebratory events for student achievements, and serve as a liaison for student requests and concerns.
Assist teaching faculty in effectively executing their instructional goals.