Academic Department Coordinator - Earth & Environment and Business, Organizations and Society

Franklin & Marshall College • Lancaster, PA

12d • Onsite

About The Position

Franklin & Marshall College is hiring a full-time, 10-month Academic Department Coordinator supporting the Earth & Environment and Business, Organizations and Society departments. The coordinator provides administrative and secretarial support to department chairs and faculty, independently organizes department workflow and projects, and helps ensure responsibilities are completed accurately and on time. The role is based on the College campus in Lancaster, Pennsylvania, and is scheduled for 40 hours per week, Monday through Friday. It is classified as full-time and non-exempt, with an approved hourly rate of $19.32.

The coordinator manages routine office operations, serves as a liaison with other College offices and external vendors, supports department budgets and faculty searches, and coordinates events, hiring and onboarding, course schedules, travel, and faculty review materials. The position also supports student organizations and supervises student employees.

Employment offers are contingent on successful reference checks, criminal background verification, and credential verification. Applicants must submit materials through the online application process.

Requirements

• High school diploma or GED.
• At least one year of professional-level administrative and/or secretarial experience.
• Intermediate proficiency with Google Suite and/or Microsoft Office Suite.
• Proficiency in Google Suite products, including Docs, Gmail, Sheets, Slides, and Drive.
• Ability and willingness to provide excellent service and work collegially with students, faculty, staff, and other constituencies.
• Excellent oral, written, and interpersonal communication skills.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks; offers are also contingent on reference and credential verification.

Responsibilities

• Coordinate daily office workflow; prioritize, organize, and complete administrative tasks, including maintaining department files and databases, compiling reports, responding to inquiries and phone calls, preparing and distributing correspondence and other materials, and monitoring office equipment and department spaces.
• Serve as a liaison between the departments, other College departments and offices, and off-campus vendors.
• Support department chairs by monitoring operating budgets and completing monthly reconciliations.
• Provide detailed administrative support for faculty searches, track search expenditures, and maintain the recruiting database.
• Help new department chairs with department history, annual event cycles, trends, and traditions.
• Process paperwork for new majors and minors and research, compile, and generate reports as requested.
• Maintain a calendar of department events and coordinate meetings, luncheons, receptions, and guest speakers.
• Create promotional materials and maintain department websites.
• Supervise student employees and provide administrative support to student organizations and clubs.
• Prepare purchase orders, process reimbursements, and reconcile P-card purchases.
• Coordinate new faculty hiring and onboarding processes.
• Assist faculty with department course schedules and publications, and order textbooks.
• Coordinate faculty travel arrangements.
• Prepare library reserve lists each semester and liaise between library staff and department faculty.
• Prepare materials for senior, interim, and tenure reviews.
• Perform other duties as assigned.

Benefits

• 10% employer retirement contribution.
• Medical, dental, vision, and life insurance coverage.
• Tuition and education benefits for eligible employees, spouses, and dependent children.
• Generous paid vacation allocations and recognized holiday closures.
• Access to College facilities, including dining venues, recreation and fitness facilities, and libraries.
• Access to College performances, lectures, and events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED